Export Specialist at Bayer East Africa

Key Responsibilities and Tasks

• Process export permits and documents for CP, Row Crop finished seeds and Row seed and communicate with broker on customs processing, clearance and onward forwarding of consignments to customers & desired DCs.
• Co-ordinate shipment of road, air/ocean freight consignments complying with export regulations and international trade laws.
• Support order fulfillment and transportation cycle in arranging for PVOC where required, ensure timely loading, maintain scheduled departures and track goods from loading point through to delivery to the desired DCs.
• Liaise with Order Management on execution of direct export orders and ensure smooth shipment of products from supplying plants to destination countries. Organise dispatch of original documents to customers.
• Support Customer Interaction in ensuring customers are promptly updated on status of their orders and advice Supply Planning on any foreseen delays.
• To ensure export permits & COOs are promptly processed.
• Keep abreast with export regulations and developments and report on any new changes.
• Process Payments for government agencies, 3rd party service providers and customs Broker and liaise with Finance dept to ensure payments are done within stipulated timelines.
• Ensure exports are done as per the Exports Standard Operating Procedures and maintain accurate Documents (electronic and Hard copy), Goods Inspection, collection and customers receipts to support ISO, internal and other external audits.
• Update respective internal databases in SAP for exports goods receipt and Logistics GRVs processing, T&C for HS Code authenticity and PCPB for export permits.
• Co-ordinate and monitor export documentation to verify legal compliance to trade laws & ensure LC instructions are fully complied with to avoid penalties and shipment delays.
• Liaise with freight forwarders for freight forwarding quotations ensuring total transparency in selection of the most efficient and cost effective transporter/service provider.
• Produce bi-weekly updates on export orders, provide feedback on product non-availability and highlight areas likely to affect the monthly export budget.
• Support implementation of Supply Chain projects within the Africa supply chain.
• Coordinate returns and buy-backs for CP and RC from DCs to supplying plants.
• Perform any other duties assigned by the line Manager.

Qualifications, Skills and Competencies

• Degree in Supply chain management or a business degree.
• 5 years’ experience in Supply chain, Imports and Exports or Logistics Management.
• Good Knowledge of Kentrade Platform is mandatory
• Well versed with Letters of Credit
• Good command of English language and ability to communicate effectively.
• Proactive and ability to prioritize work
• Good knowledge of International Trade, Local Import/Export regulations and Customs Compliance.
• Mandatory Computer Literacy
• Good knowledge of SAP & Customs systems will be an advantage
• Handling of Seed and Agri-input chemicals is an advantage
• Ability to work independently.
• People management skills.