Consultancy to Prepare Topographic Surveys and Land Use Plans In Kajiado County at Habitat for Humanity International

General and scope of works

• Reporting to the Construction Supervisor, the Land Surveyor will work for 2 months based on full consultancy fee for the whole assignment paid in phases as shall be specified in the contract terms.
• The selected party/consultant should be familiar with the institutional processes and issues associated with the State Department for Lands and Physical Planning in Kenya. The following tasks are required to be carried out to accomplish the services:
• Land survey of the existing land use and topography
• The selected party should conduct topographic surveys.
• Land Use Plans should be prepared based on surveyed maps approved by State Department for Lands and Physical Planning (SPLPP), Ministry of Lands, Public Works, Housing, and Urban Development, hence, survey maps should be submitted to SDLPP for approval.
• In consultation with the relevant line Ministries, National Government Institutions, County Government and Local Communities, the consultant should draw up a land use strategy package. The consultant must identify, assess, and address the existing conditions, issues, problems, and development potential to finalize the land use strategy.
• Once the Land Use Strategy has been finalized the consultant should incorporate this strategy into the development of Land Use Plans.
• The Draft Land use plan should address the issues stated out in (d)
• The consultant should present the draft plan to Kajiado County Lands Office including the relevant stakeholders and the local community.
• Based on the outcome / suggestions of the meeting stated in (g) the consultant should amend the draft plan and finalize the plan.
• Along with the final plan, the consultant should submit a Planning report, which details the analysis of existing land use and the justification and rational for the proposed land uses, to County Government for the final approval by the Ministry of Lands, Public Works, Housing, and Urban Development. The report should also include the stakeholder consultation reports including signed meeting attendance.

Specific Objectives Of the Proposed Surveying Work

• To Conduct site surveys: Land surveyors is expected to conduct surveys of the parcel of the land proposed for the school project proposed development site to gather accurate data on its size, boundaries, topography, and other physical characteristics. This information will be used to determine the feasibility of development on the site and to plan for the necessary infrastructure.
• To analyze geospatial data: GIS experts is expected to analyze geospatial data to identify potential development sites based on factors such as land use, zoning regulations, environmental considerations, and market demand. This data will also be used to assess the potential impact of development on the surrounding environment and infrastructure.
• Conducting environmental assessments: Land surveyors is consortia with GIS experts is expected to work together to conduct environmental assessments of proposed development sites. This will involve analyzing data on factors such as air and water quality, wildlife habitat, and climate change to determine the suitability of the site for development and to plan for any necessary mitigation measures.
• Planning infrastructure: The Land surveyors and GIS experts is expected to work together to plan the necessary infrastructure to support development on the site. This will involve analyzing data on existing infrastructure and identifying areas where new infrastructure may be needed, such as roads, utilities, and buildings.
• Lastly, the land surveyors and GIS experts play a critical role in analyzing proposed development sites. This is expected to yield and provide providing accurate data on site characteristics and environmental factors, this will make HFHK/KELC make informed decisions about the feasibility of development on a site and plan for the necessary infrastructure to support it.

PROJECT PHASES

• The purpose is to describe the responsibilities of the Land Surveyor who will be engaged on a consultancy contract for a period of 2 months The tasks/activities listed below, shall not be considered exhaustive; they are rather indicative on the deliverables and requirements of the consultancy. The Land Surveyor is encouraged to propose a different or expanded set of tasks to fulfill the envisaged scope of work provided by the Construction Supervisor.

The following provides the responsibilities and scope of work, divided into two basic phases:

• Phase I: Preliminary identification of boundaries of pieces of land.
• Phase II: Detailed land boundaries setting and liaising with the Lands Registry in Kajiado County thus ensuring proper demarcation and documentation is achieved to lead to other processes of acquiring of land ownership and change of uses as the mace may be.

PHASE I: PRELIMINARY LAND BOUNDARIES IDENTIFICATION

• Under the guidance of the Construction Supervisor, the Land Surveyor shall prepare for approval, the Schedule for the work to be undertaken. The Schedule shall be updated at the commencement of each month, based on the quantity of surveying work.
• In this Phase, the Land Surveyor shall carry out the tasks presented herein in addition to being the focal point of liaison with all project location staff (HFHK – Construction Supervisor) , Project steering Committees (PSC), Community resource persons (CRPs), local authorities, and other stakeholders, in relation to construction needs under the direct supervision of the construction supervisor.

The Land Surveyor working under supervision of HFHK Construction Supervisor shall assist in collecting all project related information including, but not limited, to:

• Conduct site surveys.
• Collecting geospatial data and developing data to be used in land information management systems in Kajiado County
• Analyze geospatial data.
• Facilitating beneficiary listing for the planned home construction
• Facilitating in demarcating beneficiary’s land boundaries
• Facilitating in collaboration with field staff processing land ownership documents
• Others.

Following completion of this task, the Land Surveyor is expected to have developed a full idea regarding each site requirement and a preliminary land boundary design concept.

PHASE II: DETAILED BOUNDARIES DEMARCATIONS AND SETTING OUT INCLUDING LAND DOCUMENTATION
The responsibilities and scope of work for the Land Surveyor during this phase is related to the detailed identification and setting out of land boundaries to the pieces of land in Kajiado County.

• In this Phase, the Land Surveyor shall carry out, but not limited to the following:
• Conducting environmental assessments
• Planning infrastructure
• Analyzing proposed development sites
• Facilitating the landowners to clearly identify and mark out the land boundaries.
• Providing technical responses to related landowners questions and queries.
• Assist the landowners in processing land Title Deeds
• Obtaining, on behalf of HFHK, all required approvals, letters, etc from relevant authorities, or ensure that Consultant obtains such approvals.

Closing date

16 Feb 2024