Office Admin - Mlolongo at Brites Management

Duties and Responsibilities

• Greet visitors and answer incoming calls, providing assistance and directing inquiries to the appropriate staff members.
• Manage office correspondence, including sorting mail, drafting emails, and preparing outgoing shipments.
• Maintain office supplies inventory by checking stock levels, placing orders, and organizing supply closets.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff members.
• Assist with document preparation, formatting, and proofreading, ensuring accuracy and adherence to company standards.
• Handle basic accounting tasks, such as processing invoices, expense reports, and reimbursements.
• Organize and maintain physical and digital filing systems, ensuring files are labeled, organized, and easily accessible.
• Assist with HR-related tasks, including maintaining employee records, processing payroll, and coordinating employee events or training sessions.
• Support special projects and initiatives as assigned by management, contributing to the overall success of the organization.
• Uphold confidentiality and discretion in handling sensitive information and documents.

Key Requirements Skills, experience and qualification

• Diploma or equivalent; associate or bachelor's degree preferred.
• Proven experience in an administrative role, with a strong understanding of office procedures and practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
• Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
• Ability to work independently with minimal supervision, as well as collaboratively in a team environment.
• Adaptability and flexibility to handle changing priorities and meet deadlines in a fast-paced environment.
• Positive attitude, proactive approach, and willingness to take on new challenges and responsibilities.