Job Vacancies at Amref Kenya

Job Purpose

OVC Monitoring and Evaluation Learning Associate will be responsible for the day-to-day tracking and reporting of sub purpose 3 (OVC) project activities to measure the project’s impact and progress, by ensuring that data is readily available to be used as a foundation for programmatic adjustments and evidence-based decision-making. S/he will be required to Implement and update project M & E Plan, Indicator Tracking Table (ITT) regularly and PMP including identifying appropriate indicators and design of data collection tools for the project to collect and report on data to measure performance and achievement of project objectives.

Responsibilities

• Provide guidance and a mechanism to ensure data quality is maintained at all levels of data collection and reporting and by offering technical support in preparation for SIMS, DQA and Quality of Care Assessments to Project and MOH staff.
• Design, monitor and analyze program M&E frameworks and data collection systems, including output, outcome and impacts indicators.
• Will be responsible for the organization, maintenance and updating of OVC databases and management information systems that includes CPIMS, DATIM, and other database systems at AMREF
• Support the development and operationalization of a digital data management system and beneficiary tracking and graduation system and database for OVC
• Ensure that project performance and accountability data is collected, analyzed and disseminated on a timely basis during monthly, quarterly, semi-annual and annual reporting of results, including data review meetings.
• Work closely and support LIPs by ensuring accurate and timely data is entered into project reporting systems.
• Systematically collect, validate, and analyze data and ensure that it is accurate and of the highest quality by conducting regular data quality assessments and verifications and inputting into established systems e.g. CPMIS.
• Guided by MEL specialist, represent USAID Imarisha Jamii project and participate in M&E technical working groups including CPIMS technical working group.
• Spearhead writing guidelines/SOPs for data M&E for building the capacity of project staff in utilization of M&E tool, reporting procedures, indicator definitions, data management, analysis, and use.
• Coordinate continuous updating and review of the project M&E standard operating procedures.
• Support implementation of child protection policy/child safeguarding policy ensuring that all projectaffiliated persons in contact with OVC are trained on and conform to AMREF’s Protection Policy and Code of
• Conduct, Keeping Children Safe standards, USAID child safeguarding and the Minimum Services Standards for Quality Improvement of OVC Programs.
• Oversee and coordinate execution of key M&E components (assessment, design, implementation, baseline, monitoring, evaluation, transition, learning and documentation) across the sub-grantees with a particular focus on results and impacts as well as lessons learned.
• Provide guidance to project staff in the design and enhancement of MEAL tools, protocols, surveys and evaluation events to strengthen quality data collection, analysis and reporting on projects indicators
• Lead the development of transparent high-quality accountability mechanisms, including beneficiary feedback and response mechanisms, and ensure they are regularly monitored and evaluated

Qualifications and Experience

• Bachelor’s degree in Biostatistics, Information Systems Management, Monitoring and Evaluation, Social Sciences.
• At least five years’ work experience in Health and Management Information Systems (HMIS), monitoring and evaluation of USAID funded programs.
• Experience working with multiple stakeholders and familiarity with USAID and PEPFAR indicators and reporting requirements.
• Experience and knowledge working with various HIS platforms to include, KHIS, DATIM, Kenya EMR, CPMIS, UShauri, PPMS and ODK applications.
• Demonstrated experience in setting up and managing M&E systems that track performance.
• Extensive Knowledge of PEPFAR/USAID reporting requirements such as DATIM reporting.

Knowledge, Skills and Competencies

• Ability to work in a complex project implementation environment with multiple tasks, short deadlines and intense pressure to perform
• Experienced and proficient in writing reports for monitoring and reporting on project outcomes and impacts, including performance monitoring plans for external audiences, and manuscripts for publication
• Demonstrated excellent management skills and ability to lead and motivate multidisciplinary and multicultural teams.
• Ability to take initiative, solve complex problems, exercise independent judgment.

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MAIN PURPOSE OF JOB

To provide administrative support by ensuring effective coordination, planning and monitoring of office administration, logistics reporting and communication. The Project Administrative Associate reports to the Project Officer

OTHER RESOURCES UNDER YOUR RESPONSIBILITY

• Laptop
• Printer (photocopier and scanner)
• Water dispenser
• Office WIFI
• Project vehicle
• Office furniture
• State of rooms, lights, blinds etc.
• Other assets acquired in the financial year.

KEY RESPONSIBILITIES
Administrative

• Provide comprehensive administrative support to the project team at the office and in field activities.

Finance

• Support financial processes, as per relevant Amref policies, to support project implementation. This includes:
• Procurement process to completion, including processing of invoices.
• Management of field activity advances to completion.
• Managing office float and requisition of office consumables.

Reception

• Receives all visitors and acts as the first point of reference for all enquiries for the project.

Planning

• Coordinates the project calendar of events with the relevant offices both internal and external. These are both annual planning and ad hoc planning of activities and project work plan.

Organising

• Manages the execution of events including meetings workshops and other work-related gatherings within the project.

Reporting

• In charge of compilation processing and distribution of a variety of reports including minutes of various meetings, programme monthly, quarterly and annual reports
• Maintain the reporting schedule and send reminders of deadlines to report owners

Information management

• Develop and maintain relevant databases and filing systems for optimal management of information and contacts for the project.

Custodian of project assets

• Maintaining an updated inventory at all times.
• Ensures compliance with maintenance/servicing schedules for all project assets.

Supervision

• Supervises programme support staff: drivers, messengers, cleaners.

Transport

• Programme logistics including local transport for staff, managers, outreach specialists and visitors, air tickets and taxis.
• Hotel and flight bookings

Support field work activities as per team needs for additional support.
REQUIRED QUALIFICATIONS
Education; Knowledge and skills

• Degree in Business Management/Administration

Relevant certifications

• Minimum of 1-3 years’ work experience in a high-engagement administrative role, preferably at Amref Kenya
• Excellent writing and oral communication skills
• Good interpersonal skills and versatility
• Proficient knowledge of MS Office (Word, Excel, PowerPoint, and Outlook)

Competencies

• Strong interpersonal skills
• Attention to detail and a high level of accuracy in all work
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Discretion and professionalism when dealing with sensitive information
• Self-driven professional

ENVIRONMENTAL CONDITIONS

• Corporate Policies, Systems, Procedures and Methods
• The job requires a comprehensive knowledge of Amref Health Africa’s finance and procurement policies and procedures

Work Environment

• Normal office environment at the workstation
• A positive work environment that ensures psychological safety.
• Open collaboration with the project team in order to achieve project goals.
• Field work support in remote project sites with basic amenities.
• Regular consultation with the team to ensure smooth project implementation.
• Organize social events to enhance team work

 Hours of Work

• 38 hours per week, Monday to Thursday official working hours from 8.00am to 5.00pm with one (1) hour lunch break from 1pm to 2pm. Friday official working hours from 8.00am to 2.00pm.
• Job holder may occasionally be required outside normal working hours due to unique circumstances.
   

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MAIN PURPOSE OF JOB

To support the WHEEL project, under the Population Health & Environment (PHE) department to plan, design and implement water, sanitation and hygiene hardware interventions in Kilifi County The Graduate Trainee Engineer will report to the Project Officer and work closely with the project team. External liaisons: GoK and County Officers, consultants, contractors, artisans, community leaders and teachers

REQUIRED QUALIFICATIONS
Education; Knowledge and skills

• Bsc in Engineering (Civil Engineering, Mechanical or Construction)
• No work experience necessary
• Innovative problem-solving skills
• Excellent use of Engineering software (Auto CAD)
• Proficient knowledge of MS Office (Word, Excel, PowerPoint, and Outlook)

Competencies

• Strong interpersonal skills
• Ability to deliver quality work within tight deadlines with minimal supervision
• Hardworking and result oriented
• Strong attention to details
   

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MAIN PURPOSE OF JOB

To support the implementation of comprehensive school health and child sponsorship activities in targeted project schools. The Project Assistant will report to the Project Officer and work closely with other team members.

SCOPE OF JOB
Internal Reports

• Project Interns

External Liasions

• Teachers, school administrator, County and National Government education officials. 

KEY RESPONSIBILITIES

• Fundraising through the child sponsorship model

  • Plan and implement recruitment of pupils into the Little Ambassador model
  • Conduct photo updates for 2,000 pupils in the child sponsorship model
  • Process all child sponsorship requests from the donor office

• School Health promotion in targeted schools

  • Support behaviour change interventions in targeted schools
  • Create and implement a Life Skills program on Problem Solving for young adolescents
  • Seek innovative behaviour change strategies as per the WHEEL project model
  • Support in the mapping of WASH school needs
  • Work closely with school leadership structures to ensure project sustainability

• Monitoring & Evaluation

  • Conduct needs assessment and support selection of beneficiary schools targeted with WASH outputs
  • Support in the development of quarterly and annual reports
  • Support development of concept and research papers

• Community Mobilization

  • Engage communities for project implementation success
  • Support training of community groups

REQUIRED QUALIFICATIONS
Education; Knowledge and skills

• Bachelors of Arts in Sociology, Social Work, Medical Sociology or Anthropology and/or Bachelor of Science in Public Health
• 1 to 2 years of experience in community development work in Coast region
• Minimum of 1-3 years’ experience in riding an off-road motorbike
• Excellent writing and oral communication skills
• Good child-focused communication and engagement skills
• Proficient knowledge of MS Office (Word, Excel, PowerPoint, and Outlook)

Competencies

• Attention to detail and a high level of accuracy in all work
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Self-driven professional

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JOB PURPOSE

Under the supervision of the Administrative Associate, the job holder will provide general office support to the Project team.

PRINCIPAL RESPONSIBILITIES

• Maintaining a good filing system for the project and carrying out basic documentation including typing, photocopying and collating as required.
• Processing and following up on invoice payments and surrenders.
• Assist the Administrative Associate in organizing staff logistics, Fuel requests.
• Ensuring that the office environment is kept safe and clean at all times.
• Preparing beverages for the staff and visitors.
• Filing and performing routine clerical tasks.
• Collecting office supplies from relevant vendors.
• Operating office machines e.g. telephones, photocopiers, scanners etc.
• Carrying out postage/delivery and receiving office documents.
• Assisting in front office/reception duties.

REQUIRED QUALIFICATIONS
Education, Experience & Competencies

• Degree in Business Management/Administration in any relevant field.
• Minimum of Three (3) years of work experience in the same field and in a busy environment.
• Interpersonal skills, basic telephone skills.
• Excellent writing and oral communication skills.
• Time management skills.
• Confidentiality.
• Planning and organizing.
• Reliable.
• Stress tolerance.
• Proactive approach.