Career Opportunities at IntraHealth International - 14 Positions

Summary of Role

Working under the HIV Prevention Manager, the Prevention Officer will ensure quality HIV testing and counselling and support for adherence and psychosocial activities 

Essential Functions

• Ensure provision of quality HTC services in line with National protocols and guidelines
• Ensure 100% linkage for HIV positive clients to HIV Prevention, Care and Treatment
• Establish and support psychosocial support groups
• Supervise peer educators and HTC officers
• Streamline appointment and defaulter tracing systems
• Support retention strategies in facilities
• Ensure treatment literacy is provided to enrolled clients
• Quality mentorship and supportive supervision to MoH staff

Minimum Requirements:

• Diploma in Clinical Medicine/ Nursing  
• Experience in HIV programming specifically in running HIV prevention programs for at least 3 years
• Psychological counselling training will be an added advantage

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Summary of Role

HTC Officer will ensure quality testing and counselling  

Essential Functions

Work under the HTC Coordinator to ensure:

• Quality HIV testing and counselling services are offered in outpatient and inpatient in line with national guidelines
• 100% linkage for HIV positive clients to HIV care and treatment
•  Quality assurance protocols for HTC are strictly adhered to in line with national guidelines
• Quality mentorship and supportive supervision to HTC Counsellors

Minimum Requirements

• Diploma in Clinical medicine/ Nursing  
• Experience in HIV programming specifically in running HIV prevention programs for at least 5 years
• NSACOP certified HTC certificate mandatory
• Psychological counselling training will be an added advantage

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Summary of Role

The Data Clerk will be responsible for M&E activities including data quality checks, data collection and data reporting of the community HTC services.

Essential Functions

• Ensure accurate completion of HTC M&E tools (including HTC Register, Linkage Register, F-CDRR for RTKs, Daily Performance Reports, Monthly MoH731 HTC reports)
• To collect and collate client data from all HTC community teams
• Compile summary performance reports and ensure accurate and timely reporting of data through designated facilities
• Conduct periodic data quality audits to ensure data integrity including weekly confirmation of data reported from all counselors weekly/monthly using source documents

Minimum Requirements

• Diploma in Health records, Social Science, Monitoring and Evaluation, Information Technology
• At least 2 years M&E/Data management skills in a clinical setup.
• Must be competent in Microsoft Excel, and DHIS2

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SUMMARY OF ROLE

The HR Officer is responsible for providing human resource services to managers and employees within the organization.  S/he is also responsible for maintaining employee human resource systems and records and coordinating the HR administration function. The position holder reports to the Human Resources Manager

ESSENTIAL FUNCTIONS

• Assist in updating of HR policies and procedures in line with the local labor laws and HR best practices
• Carry out inductions for all new staff and exit interviews for staff leaving the organization ensuring all documents are filed properly for future reference
• Coordinate and organize all HR events in liaison with the HR Manager i.e. farewell parties, end of year parties, happy hour, team buildings etc
• Carry out HR administration duties which include monthly leave reports and timesheet analysis reports
• Support in the updating of the HR systems (Ultipro) on a monthly basis with any staff changes
• Ensure all human resource records and files are well maintained and updated as per the policies
• Ensure efficient administration of medical & pension schemes ensuring all staff claims and issues are dealt with promptly
• Support the implementation of organization security policy and OSH Act
• Ensure security of the office premises at all times in liaison with the security firms
• Ensure adequate supply and safe custody of all office equipment and stationery at all times
• Coordinate travel and accommodation needs for all staff and  visitors

• Coordinating the recruitment process; preparing interview files,  contacting candidates for interviews and guidance to hiring managers
• Coordinate the performance management system within the organization ensuring all employees are appraised within the set timelines

Education & Experience

• Bachelors degree in Human Resource Management, Business Management or equivalent relevant field
• At least 3 years working experience in managing a busy HR department with a thorough understanding of HR function process
• A registered member of Institute of Human Resource Management
• Good understanding and knowledge of the Kenya Labour Laws
• Able to exhibit a high level of confidentiality
• Proficiency in Microsoft office (Outlook, Word, Excel, and Power point)
• Ability to handle multiple tasks simultaneously with prioritization
• Self motivated and able to adapt to change quickly

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SUMMARY OF ROLE

The Finance Manager is responsible for (1) developing and implementing financial procedures in compliance with IntraHealth and USAID policies and procedures; (2) overseeing procurement activities, subcontracts and consulting agreements, purchase agreements and modifications (3) providing financial training and guidance to program staff and partners. S/he will be the project’s principal financial representative and will coordinate the financial and administrative functions/support to field offices, ensuring the effective use of donor resources to meet project goals. S/he leads the implementation of these key systems by ensuring that activities are implemented in accordance with the organization’s mission, strategic objectives, and program approaches and comply with IntraHealth’s and USAID’s policies, procedures and guidelines.

ESSENTIAL FUNCTIONS

• Establish accounting and financial systems for the project in compliance with USAID regulations and IntraHealth policies and procedures
• Prepare and negotiate contracts, subcontracts, purchase agreements, independent consultant agreements, and modifications
• Provide guidance and technical support for interpretation of donor rules and regulations by maintaining up-to-date knowledge and understanding of regulatory, statutory, and administrative requirements
• Manage all banking transactions, and ensure compliance with applicable taxes and reporting
• Maintain payroll system including tracking benefits and allowances and tax payments
• Oversees the preparation of high quality USAID quarterly and annually financial reports as well as the PEPFAR expenditure analysis report.
• Prepare and submit monthly financial reports to headquarters in North Carolina
• Responsible for cash flow management
• Maintain general ledger and balance sheets, and prepare monthly budget variance reports
• Maintain asset inventory and reports for project (core and state offices)
• Support technical and management team in budget preparation and financial analyses
• Monitors proper management of cash flow and assures that budgets are followed and the project does not overspend
• Ensures accurate financial forecasts and secure adequate and timely financing for activities and procurements with close consultation with the Finance and Program units
• Ensures that financial management systems provides accurate, current and complete disclosure of financial transactions, aligned with IntraHealth’s policies and procedures
• Reviews monthly financial statements and bank reconciliation statements for IntraHealth bank accounts
• Designs and implements sound internal control systems to safeguard assets, financial records and documents of the organization
• Reviews disbursements and payroll costs for authenticity and accuracy
• Provides financial performance feedback to the project leadership team and IntraHealth Headquarters program and finance support staff
• Facilitates and follows-up change of bank signatories and bank procedures.
• Review financial reports of sub-grantees, whenever applicable, and ensure that expenditures are in line with the budget and in compliance with donor regulations
• Serves as liaison with external auditors, facilitates internal and external audit undertakings.
• Prepares responses to audit findings and follows-up on the implementation of audit recommendations.
• Monitor implementation of action/corrective action plans relative to both internal and external audits and report back to the Senior Finance Director and IntraHealth Headquarters

MINIMUM REQUIREMENTS

• Masters Degree or higher in Business Administration, Finance or other relevant field preferred
• At least five years of progressive experience in financial and contracts/grants management with USAID Experience and skills in developing and managing large budgets
• Extensive knowledge of FAR and AIDAR and Kenyan government laws and regulations
• Demonstrated ability to set up and maintain accounting and financial management systems
• Demonstrated organizational, analytical, oral and written communications skills in English  and ability to negotiate with partners and USAID
• Demonstrated ability to work effectively in team-based environment, supervise a professional team and ability to interact with a variety of specialists
• In-depth knowledge in Microsoft Word and Microsoft Excel and accounting software
• Proficiency using online financial systems/databases with international auditing experience
• Prefer candidates with ability to train others in finance functions
• Demonstrated diplomatic and interpersonal skills and ability to manage staff effectively in a complex and changing environment.
• Proven ability to manage confidential matters discreetly and with the trust and confidence of colleagues and clients.

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Job Summary:

The Laboratory Manager is responsible for planning, implementing and maintaining the center’s core functions in order to meet all customer and third party requirements.

Job Description

• Provide advice to those requesting information about the choice of tests, the use of the laboratory service and the interpretation of laboratory data
• To supervise and oversee the technical functions of the Kenya HSDSA HIV Laboratory.
• To assist and advise the Health Systems Strengthening Advisor in technical matters pertaining to the Kenya HSDSA HIV Laboratory
• Serve as an active member of the medical staff for those facilities served.
• Monitor all work performed in the laboratory to determine that reliable data are being generated in the laboratory.
• Provide effective and efficient administration of the medical laboratory service, including budget planning and control with responsible financial management, in accordance with institutional assignment of such responsibilities.
• Provide educational programs for the medical and laboratory staff and participate in the educational programs of the institution
• Plan and direct research appropriate to the Kenya HSDSA HIV Laboratory.
• Select and monitor all referral laboratories for the quality of service in conjunction with the quality officer.
• Identification and addressing of complaints, non-conformances and corrective actions.
• Advise and assist in various developments and review of policies and programs of the Kenya HSDSA HIV Laboratory
• Planning, issue orders or instructions provide leadership, enforce discipline, handling grievances, controlling outputs, maintaining work conditions and preserving records.
• Implement a safe laboratory environment in compliance with good practice and applicable regulations.
• Accountable for the implementation of the quality management system.
• Coordinating the planning and implementation of training workshops and seminars.
• Scheduling of organizing of management review meetings in consultation with the quality officer.
• Compilation and distribution performance reports for Management review
• To perform any other duties as assigned by the Health Systems Strengthening Advisor from time to time.

Qualifications

• BSc degree in Laboratory Science plus two years post qualifying experience.
• Knowledgeable of Quality Management Systems
• Demonstrated managerial ability
• Computer Literacy (Microsoft packages)
• Previous experience in quality assurance will be an added advantage.

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ESSENTIAL FUNCTIONS

• Provide overall technical and managerial leadership of the HIV services delivery team members at the county level 
• Ensure the achievement of high quality HIV prevention, treatment and care services
• Serve as key liaison and work collaboratively with country health department, health facilities and other implementing partners in the target counties and communicate with the project main office
• Identify obstacles and risks related to implementation of the HIV services in a timely manner,  suggest appropriate adjustments and communicate with project leadership
• Lead the service delivery team to develop strategies to support counties and health facilities in delivering high quality HIV services
• Support the design and implementation of strategies for community testing to increase uptake of HIV testing service in the target community
• Enhance linkages and referrals between the community and the facility to ensure a continuum of care and treatment service for HIV positive individuals
• Support the design of strategies to increase uptake, improve adherence and follow up of patients receiving HIV treatment services
• Coordinate among key stakeholders, other implementing partners and GOK  institutions and representatives at the county level
• Develop technical capacity and transfer of technical expertise in HIV/AIDS clinical services to county management and facility staff to enhance quality of HIV services.
• Provide technical support and supportive supervision to project sub-grantees and implementing partners
• Participate in count level planning, development, and M&E activities related to HIV testing, treatment and care interventions, and referral and supervision systems
• Synthesize and disseminate lessons learned and best practices through reports, working group meetings, and workshops
• Monitor progress and provide implementation status update to the project team and contribute to donor report

MINIMUM REQUIREMENTS

Education & Experience

• Minimum Master’s degree in Public Health, medical degree, nursing, international development or related field.
• Minimum seven (7) years of relevant professional experience managing and implementing HIV service delivery programs.
• Five (5) years demonstrated experience in managing and supervising a team and project design.
• Demonstrated ability to work effectively with government representatives, for-profit private sector entities, local community organizations, donors and other stakeholders, particularly at the sub-national level.
• Proven technical knowledge and/or clinical expertise in HIV/AIDS services and understanding of how those services are delivered at the health facilities in Kenya.
• Strong interpersonal skills and ability to effectively interact and collaborate with national, county and community level government authorities, implementing partners and other key stakeholders
• Experience working with USG directly or as an implementing partner at national and/or county   levels
• Demonstrated past achievements in capacity building and fostering team work for desired results
• Professional level of oral and written fluency in English language 
• Computer literacy in Word, Excel, Power Point

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PRIMARY RESPONSIBILITES

The Supply Chain Manager will provide high level technical assistance to improve the procurement functions for the upcoming Kenya HSDSA project and ensure that there is efficient and effective delivery of goods, services and work within the confines of USAID’s regulations.

Essential Functions:      

• Working with clients to profile quantifications as required by various programs.
• Develop and support the implementation of sound procurement policies that ensure acquisition of goods and services is done while adhering to the Public Procurement  Disposal Act and Regulations, including Procurement planning, budgeting, maintenance of procurement records, establishment of  appropriate procurement structures/systems and reporting to the Public & Procurement Oversight Authority.
• Develop systems that will support forecasting and planning for the agency’s needs and requirements by keeping abreast of market and product trends and development.
• Design and implement responsive systems/processes that will ensure timely, efficient and effective procurement of goods and services in liaison with the procurement manager.
• Provide mechanisms that will ensure that there are proper linkages with supplies, accounting and other stores procedures to ensure that the organization properly maintains stocks based on demand.
• Ensure maintenance of updated suppliers list.
• Support the development for systems and mechanisms that prepare requests for quotations or tenders to pre-qualified suppliers or the public.
• Establish, in co-ordination with the relevant department and end-users, quality specifications of goods and services required by the agency.
• Provide a monitoring system that supports the better planning for procurement according to demand.
• Any other duty that may be assigned to you by the executive management of the project.

Qualifications and Experience

• Masters degree in business or related field
• Professional qualification in Purchasing and Supplies
• 10 years experience 3 of which must have been in a management position
• Excellent interpersonal and communication skills
• High integrity
• Familiarity with public procurement guidelines and procedures
• Team player and strong leadership and management skills
• Computer literacy and familiarity with standard office computer applications
• Ability to work under pressure and meet deadlines

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Position Summary

The Health Informatics Advisor will be responsible for database management and administration, including querying of datasets, validation of data and reporting; lead the project’s strategy for and implementation of the data warehouse, define the business and information requirements, resolve high-level business and information issues, coach the team in the development of software applications, provide continuity in all major health informatics decisions, and determine how technology can be applied to meet the client’s needs.

Key Responsibilities

• Liaise with MOH counterparts to coordinate and mentor a national technical working group to clearly define the national health informatics strategy and health informatics standards; conduct assessments and organize clear inventory of all aspects of health informatics in Kenya
• Based on expert knowledge, make recommendations for improvements to systems based on user feedback and best software practices
• Define the hardware and infrastructure setup both at the MOH level and at client level for effective data access and use
• Come up with strategies to popularize the use and utility of health informatics
• Analyze complex health information system needs in order to envision, architect and lead strategy, development and implementation of technical solutions.
• Research and evaluate state-of-the-art project-specific technical strategies and approaches and recommend updates and changes to existing strategies and approaches as appropriate.
• Manage deployment and operations for all elements of the health informatics in the country clinical settings, including particularly understanding, acceptance, and support, and adaptation with existing systems; liaise at the regional level to support teams to effectively implement systems
• Work in collaboration with the Health System Strengthening Advisor to analyze data and comply with reporting and project requirements; ensure health informatics meet donor and national standards
• Provides technical advice to senior management on how to improve data quality through the use of improved standards; Champion systems, methods and tools to promote data quality and data use to support desired clinical and public health outcomes.  
• Advise key stakeholders on IT policies, procedures and standards; interpret and disseminate policies, standards and guidelines when indicated
• Manage the selection and provision of the appropriate technology; collaborate in determining priorities and deliverables, monitoring service levels and evaluating against success measures, and making presentations to management (internal and client organizations).
• Responsible for providing guidance to ensure the security and integrity of data at all levels of the system.
• Act as lead trainer for all aspects of health informatics
• Advise on methods for data management and analysis, including methods for querying relational databases, data warehousing, online analytic processing, cloud database storage and security, and data mining techniques
• Evaluate and assure system compliance with laws and regulations applicable to managing patient information.
• Ensure consideration of the ethical issues that can arise during the delivery of healthcare using eHealth approaches and technologies.
• Ensure identification of performance metrics for health information systems and design strategies for monitoring and reporting performance metrics.

Qualifications

• Proven background in large scale infrastructure design and management; strong computer programming skills in large health informatics environments
• Experience working with Health Programs including HMIS (experience with iSante, OpenMRS, and GHESKIO EMR a plus)
• Strong understanding of public health and EMR systems in Kenya
• A broad and extensive knowledge of IT principles, methods and techniques; analytical skills and superior knowledge of project management principles to manage projects and work with multi-disciplinary teams
• Can work well under moderate pressure and skilled in trouble shooting, crisis management, and problem solving
• Experience working with and analyzing complex data systems and providing innovative solutions
• At least 10 years’ experience in computerized health informatics solutions; some clinical experience preferred but not required
• Extensive training and briefing experience preferred
• At least 5 years of health related experience desired
• Direct experience leading technical teams is highly desired
• Ability to achieve consensus among senior stakeholders
• Excellent written and verbal skills are required to communicate technical information to audiences with varying levels of technical expertise as referenced above; fluency in English required
• Kenyan nationals strongly encourage to apply

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Summary of Role

The IT Officer will be responsible for all the IT operations of the project including setting up and maintaining IT systems and providing hardware/ software support and IT training to staff in person and remotely. 

 Essential Functions

• To provide technical support to physical, telephone and email requests from users for all PC hardware, software, phone systems and associated peripherals. To redirect or escalate support requests to the appropriate member of the IT Support Centre where matters cannot be resolved.
• Work closely with the IT team from Chapel Hill in managing and maintenance of network infrastructure. This will include network monitoring and trouble shooting, structured cabling, wireless network management, domain maintenance, network security and communication infrastructure management, for example phone system and liaising with service providers such as Safaricom
• To manage the help desk system and log support calls and document their outcome to facilitate the resolution of common queries.
• Deploy PCs and software (e.g. operating systems and other desk top applications) and associated peripherals. This includes new installations and the redeployment of existing equipment.

• To maintain the existing PCs and peripherals to standards determined by the Team Leader, by performing upgrades, new installations and carrying out routine procedures.
• Work closely with the IT systems specialist as a means of self improvement and continuous learning
• Assist in the compilation and maintenance of an accurate inventory of hardware and software and perform periodic audits
• To assist in the compilation of the Support Centre's technical documentation, guidelines and procedures and ensure they are disseminated to users.
• Assist in the procurement of IT hardware and software in consultation with the IT specialists from Chapel Hill
• Build the capacity of end users through individual coaching and other mechanisms, for example, periodic tips and tricks. Includes support for online meetings, for example, video conferencing and Skype
• Access Environmental impacts and recommend control measures
• Establish and maintain a good working relationship with staff and external partners
• To undertake such other work as may be assigned

Minimum Requirements

• At least a Bachelors degree in Information Technology
• An advanced diploma in computer operations or technology
• 3 years experience trouble shooting IT issues and providing excellent customer service
• Must possess working experience in NGOs set up
• Good interpersonal and communication skills.
• Ability to organize time and manage a variety of tasks simultaneously
• Good organizational skills

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Summary of Role

Oversee the planning and implementation of PMTCT and HIV exposed Infant activities within IntraHealth supported facilities in collaboration with the Ministry of Health.

Essential Functions

• Provide on-going technical support and supervision for the PMTCT staff
• Oversee the training of health care workers on National PMTCT guidelines and protocols
• Strengthen referrals and linkages between the MCH where PMTCT activities are provided and the HIV clinics
• Strengthen collaboration and linkages between PMTCT and HIV-Exposed Infants (HEI) activities at the MCH
• Assist in the implementation of the monitoring and evaluation systems for PMTCT and HIV exposed infants
• To participate in the County PMTCT technical working group in the Ministry of Health  and National AIDS and STI Control Program (NASCOP)

Minimum Requirements:

• Bachelor’s degree in Medicine or Nursing or an equivalent, Master's degree preferred
• 6+ years experience in the implementation of PMTCT activities
• Experience in training and mentorship of health care workers on PMTCT

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Summary of Role

Reporting to the Director Finance & Administration, the Compliance and Grants Manager will provide financial and administrative oversight in the management of sub-grants with the overall responsibility of implementing and improving the Sub-Agreement of the program, which is designed to provide financial and technical assistance to the host country’s health systems with the aim of improving infrastructure necessary to support HIV care, prevention and treatment programs. 

Essential Functions

• Maintain confidentiality of all privileged information regarding both human resource and fiscal matters
• Provide fiscal oversight of Sub-Agreements, ensuring accountability of the sub-award process
• Work in collaboration with the entire IntraHealth team to strengthen capacity of site partners to manage Sub-Agreement funds
• Provide day-to-day financial and administrative oversight to Sub-Agreement Partners
• Review annual Sub-Agreement Partner  work plans and budgets for consistency with overall program goals and objectives, alignment with donor technical and spending requirements, feasibility, and cost-effectiveness
• Conduct quarterly site visits and completes site visit reports to track Sub-Agreement Partner  progress, measure performance, and ensure accountability
• Assist the Sub-Agreement Partner  in identifying program challenges or concerns, and directs the Sub-Agreement Partner  to the appropriate assistance channels as needed
• Work with  program technical officers  to ensure  program targets are  met, and that program strategies are consistent with national best practices, priorities, strategies, and mandates
• Report to the funding partner through both formal and informal debriefings, annual, and semi-annual reports
• Maintain an active dialogue with the partner/funder managers and timely respond to their inquiries

Minimum Requirements:

• A minimum of 5 years professional experience in grants management in the NGO sector 
• Bachelor of Commerce Accounting Option or its equivalent from a recognized institution
• CPAK or its equivalent
• A Master’s degree in finance or business preferred
• Experience managing large USAID grants 
• Knowledge of U.S. Government spending regulations and mandates concerning humanitarian assistance
• Experience drafting and revising program budgets, and completing relevant U.S. government financial forms 
• Familiarity with health logistics and commodity procurement preferred
• Experience developing program work plans, and reviewing work plans for coherence and feasibility
• Strong communication skills, including interpersonal skills, as well as strong written and oral English, to fulfill the diverse technical and managerial requirements of the program and effectively coordinate with a wide range of regional stakeholders
• Proven ability to develop and communicate a common vision among diverse partners and the ability to lead multidisciplinary teams
• Computer literate in MS Office (Word, Excel, Outlook)

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Summary of Role

VMMC Coordinator will be responsible to mobilize the community within his/her district through existing networks, disseminate appropriate IEC materials and refer clients for VMMC.

Essential Functions

• Perform  demand creation activities for VMMC in assigned district
• Refer clients for VMMC from community to facility
• Coordinate Peer Educators’ activities related to VMMC promotion and referral
• Work with MoH and other stakeholders on mobilization for VMMC
• Represent IntraHealth International at district  VMMC mobilisation meetings
• Ensure IECs material for demand creation is available and distributed
• Prepare periodic and timely reports on the district social mobilization activities

Minimum Requirements:

• Bachelors degree or Masters degree (preferred) in Community Health, Social Work, Community Development or related qualification
• Trained and certified on VMMC Community Mobilization
• Have at least 5years' experience in HIV prevention activities and 2+ years’ experience in VMMC work
• Demonstrate awareness of guidelines and standard operating protocols and community norms and standards

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Summary of Role

To oversees field programmatic activities and site support for efficient delivery of quality services in the area of HIV prevention.

Essential Functions

• To oversee the planning, initiation and implementation of HIV Prevention, Care and Treatment services at the County
• To provide technical support for the planning and implementation of TB/HIV activities
• To provide technical support for the planning and implementation of provider-initiated counseling and testing activities
• To participate in training and mentorship of site facility staff
• To participate in designing programs to assist in monitoring and evaluation and ensuring quality assurance of HIV/AIDS care and treatment programs
• To liaise with Ministry of Health officials and other stakeholders in coordinating implementation of the program
• To prepare budgets, work plans, reports and other technical papers

Minimum Requirements:

• Degree in Medicine
• MPH, or an advanced relevant degree  an added advantage
• 8+ years of experience managing donor-funded health and/or HIV programs in the public sector with a specific focus on HIV prevention