Finance Officer Senior Level at Palladium International

Position summary

The incumbent will provide the Finance Manager with financial and administrative support including: processing and tracking all expenditure, enforcing compliance, inputting and processing of payments, maintaining books and records, and reporting. These responsibilities will require a person with knowledge and experience with USAID procurement rules and regulations.

The Finance Officer will report to Operations Manager.

Responsibilities

Essential Duties and Responsibilities

• Review and submit for approval by supervisor all travel documents ( Travel Authorization, Travel Advance Request & Travel Expense Report) and other expense reports
• Prepare payment vouchers for all approved expenditures
• Prepare for review the bi ? monthly Financial Report including bank reconciliations and stipulated calendar date.
• Supervise petty cash expenditure, accounting and management.
• Maintain a fixed asset register for all assets
• Maintain financial files and personnel files to ensure ease of access, reliability, accuracy of information and security.
• Maintain records of staff medical allowances, vacation and sick leave
• Prepare statutory returns, PAYE, NSSF, NHIF, Pension and HELB and ensure timely remittance
• Cash flow management; preparation of cash forecast
• Systematically issue Purchase Orders based on approved procurement packet
• Prepare and maintain the staff advance aging list and report on the same during operations meeting fortnightly
• Other administrative and financial tasks as assigned by the Operations Manager

Requirements

Qualifications and Experience:

• Bachelor?s degree in finance, commerce or related discipline required
• 3- 4 years of finance and accounting experience, preferably with USAID-funded project.
• Excellent skills in Microsoft Word, Outlook, and Excel;
• Ability to work with minimal supervision
• Well-developed and effective organizational skills, including to ability to multi-task, and work in a high-pressured environment.
• Sound understanding / experience in administration and logistics management
• Ability to communicate effectively with managers, colleagues and clients
• Ability to meet deadlines in fast paced environment
• Confidentiality and team spirit
• Fluency in English and Swahili required.