Job Opportunities at Express Shipping & Logistics

Responsibilities for the Internship

Staff Records Management

• Ensuring all staff files are up to date, accurate and in the right format.
• Confidentiality of all employee records.
• Daily filing of all related employee documents.
• Ensure all employees have the statutory information.
• Ensure all files have company requirements.

Staff Welfare

• Ensuring adequate provision of safety gears
• Ensuring a clean and habitable work environment
• Ensuring provision of hygienic kitchen and consumables.
• Attending to all employee inquiries for services.
• Employee counseling and guidance.
• Handling employee matters as per labour laws.
• Procurement of employee working tools.

Company Medical Cover Management

• Ensuring all employees are in the company medical cover.
• Correspondences to medical cover providers for any medical matter that may arise like refunds, admissions, operations
• Timely renewal of medical cover.

HR Committee participation & facilitation

• Spearheading activities of First Aid Committee
• Spearheading CSR Activities
• Ensuring all procurement adhere to the set procedures.

Safety & Health management

• Compliance to the OSH 2003 Act, Tanzania.
• Conduct OSHA audits
• Sensitize employees on safety and health matters.

Reports

• Timely submission of monthly reports
• Conduct employee surveys e.g. satisfaction levels

Administrative duties

• Procurement of office supplies
• Ensuring habitable work environment
• Ensure work equipments are well functioning
• Responsible for Petty cash management
• Maintenance of administration files
• Renewal of company licenses, memberships and subscriptions
• Management of staff travel

General Duties

• Ensure employees attend trainings as per the calendar.
• Staff meeting coordination.
• Adherence to policy requirements.
• Handle employee disciplinary matters
• Any other duty assigned by management.

Key Performance Areas

• 100% accurate staff records in the HRIMS and files.
• 100% use of the HRIM system.
• 100% compliance with laws and regulations.
• 100% excellence in administrative duties.
• 100% zero complaints from ICT users

Competencies for the Internship

• Reliable and of high integrity
• Self motivated, driven & creative.
• Ability to work under pressure
• Ability to work with minimal supervision.
• Mature, presentable, eloquent speaker and ready to face challenges.
• Ability to supervise a team of staff
• Ability to offer technical support to ICT users.
• Knowledge of Tanzanian labour laws.

Skills

• Good planning and leadership skills.
• Good relationship and interpersonal skills.
• Excellent communication skill in written and spoken English and Kiswahili.
• Computer proficient in Microsoft word, excel and internet.
• Knowledge of HRIMS a must.
• Knowledge of operating systems, networking, hardware and software

Qualifications for the Internship

• Diploma in HRM/HRD or Business Administration
• Degree in Human Resource Management/Development an added advantage.
• Recent graduate.
• Member to Professional Human Resource Body.