Manufacturing - Executive Assistant at Corporate Staffing

Executive Assistant Job Responsibilities

• Coordinate the day to day smooth running of the Chief Finance and Operating Officer, Group Financial
• Controller and Group Technical Manager.
• Deal with senior staff employee leaves and requests, overseeing the workload timelines are being met, booking of air tickets, typing adhoc reports given from time to time.
• Administering and helping maintain sites such as BOX, GOOGLE DRIVE
• Managing an active calendar of meetings and appointments for the management staff assigned
• Prioritize and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature and determine the appropriate course of action (in consultation with the executives as appropriate)
• Attend board meetings and other company meetings at the invite of the CEO or other Senior Staff to track and manage agreed deliverables
• Diary management to include arranging meetings/video conferences, conference calls in multiple countries, booking conferences etc.
• Organizing extensive travel itineraries and visas.
• Regularly checking and dealing with emails especially when the CFOO is traveling.
• Screening telephone calls and assisting and delegating, as appropriate.
• Building and maintaining rapport with the internal as well as external PA’s, staff etc.
• Managing the office petty cash for minor office purchasing.
• Organizing and storing confidential documents and paperwork and computer based information.
• Various ad hoc administrative tasks to include expenses, photocopying, printing and scanning.
• Other duties and responsibilities as assigned

Qualifications for the Executive Assistant Job

• Degree in Business Administration, Project Management or related field
• 3 -4 years experience in similar position
• IT savvy and proficient in Microsoft Office and project management tools
• Discreet individual, able to handle highly confidential and sensitive information
• Effective communication skills, both written and verbal
• Excellent organizational and coordination skills
• Strong sense of initiative
• Excellent interpersonal skills