Office Administrator at Kenya Dairy Board

JOB GRADE KDB 8

The main role for this position is provision of clerical and administrative support to assigned office and customer care.

Job Responsibilities:

Duties and responsibilities will entail:

• Maintaining office diary and protocol management;
• Recording dictation in shorthand and transcribing it in typewritten form typing from drafts; manuscripts or recording from dictation machines;
• Processing data;
• Operating office equipment;
• Ensuring good office layout;
• Attending to visitors/clients;
• Handling telephone calls;
• Ensuring security of office records, equipment and documents, including classified materials;
• Preparing responses to routine correspondence;
• Planning and scheduling of meetings;
• Management of e-office; and
• Managing office petty cash.

Qualifications

• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or diploma in Business Office Management or other relevant and equivalent qualifications from a recognized institution;
• 2 years’ work experience in office setting;
• Strong knowledge in QuickBooks software will be added advantage;
• Proficiency in Computer Applications; and
• Fulfil the requirements of Chapter Six of the Constitution.

Key Competencies:

The ideal candidate should possess the following qualities

• Excellent customer oriented service;
• Excellent oral and written communication skills;
• Able to complete complex administrative tasks with minimum supervision;
• Proactive and diligent; and
• Level headed.