Accounts Payable Officer – Manufacturing at Corporate Staffing

Roles and Responsibilities 

Accounts Payable Operations

• Performs day-to-day processing of accounts payable transactions to ensure that the company’s finances are maintained in an effective, up to date and accurate manner
• Provides accounts payable schedules to form an input into short-term cash flow forecasting
• Responds to vendor queries  and ensures payments are up to date and in line with terms
• Monitors vendor’s accounts and ensures all payments are up to date
• Assists in the establishment of accounts payable best practices
• Analyses processes, and initiates and oversees process improvement initiatives within the accounts payable function 
• Processes staff cash advance requests and follows up to ensure accurate and timely retirement 
• Reviews and verifies petty cash payments and journals before posting
• Resolves discrepancies in payment invoices
• Ensures non-purchase order invoices have the proper approvals 

Payments Tracking

• Ensures payments to suppliers, vendors, contractors, etc. are made when due
• Prepares, sorts, and ensures that payments received are correctly entered into the accounting system
• Evaluate unapplied advance payments to determine risk level

Financial Management

• Prepares account reconciliations for accounts payable general ledger accounts, including an analysis of balance aging
• Reviews the reconciliation of ledgers and puts in place adequate controls to reduce discrepancies
• Verifies that all transactions are in compliance with financial policies and procedures
• Provides required information to internal or external auditors during audits
• Supports cash forecasting process based on payment schedules and interfaces with the Treasury Accountant
• Manages inquiries from vendors and internal customers on invoice approval and payment status
• Assists in compiling management reports

Integrated Management System

• Documents, implements and maintains the requirements of the Quality, Food Safety, Environment, Health, and Safety management systems.

Qualifications:  

• Minimum of a first degree in  Accounting, Finance, Economics, or any related discipline 
• Minimum of 5 years of relevant work experience in the same role
• Relevant professional certifications e.g. Chartered Financial Analyst (CFA),  Association of Certified and Chartered Accountants (ACCA), or its equivalent required
• MBA or a Master’s in a related discipline is an added advantage
• Technical Competencies
• Budgeting and Budgetary Controls
• Financial Planning and Analysis
• Statutory Reporting
• Accounting Operations
• Financial Control
• Tax Management
• Cost Analysis & Inventory Management

Benefits

• Medical, Pension, performance-based bonus, group insurance

Requirement

• Passport- travel for 3-4 months for training purposes within Africa