Administrative Assistant at Nova Pioneer

About the job
Nova Pioneer is looking for a superstar Administrative Assistant to serve as a maternity cover for 3 months at our Eldoret Girls Campus. You will provide high-level administrative support to the School Principal. This is an opportunity to help create a transformative school model with the future of Africa’s youth at stake.

About The Role

• You will:
  1. Live the Nova Culture
  2. Perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at the school.
  3. Make and receive phone calls on the school’s telephone lines
  4. Schedule meetings for the School Principal in line with their diary
  5. Facilitate the Public Relations function of the front office including communication(school emails and classdojo)
  6. Prepare documents ahead of internal and external meetings as directed by the School Principal (photocopying, binding, filing etc.)
  7. Prepare documents for internal display on pin-boards or notice boards
  8. Respond to routine correspondences and send out scheduled communications
  9. Keep custody of the pupils’ attendance registers and any confidential documents on behalf of the Principal regularly updating EdAdmin
  10. Manage the stores of learning/teaching materials

About You

1. You have a Diploma or Degree in Office Administration and possess HR knowledge and skills.
2. You have 2-3 years experience in Front Office Management, preferably of an established startup, large company, or a school
3. You are a people person with a great memory and a great communicator. You are able to provide clear and effective written and verbal communication to the leaders and school team
4. You are experienced or open to learning the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word, Excel, Powerpoint)
5. You are experienced and proficient in MS Suite with strong writing skills (for office communication) and are skilled in making posters and certificates
6. You demonstrate the capacity to analyze complex situations and solve problems
7. You love detail and accuracy and possess excellent organizational, planning, and time management skills - you are able to handle many moving parts while maintaining high standards of excellence
8. You have the ability to exercise discretion in handling sensitive matters
9. You have a flexible and adaptable approach to work
10. You have previous experience developing warm working relationships with parents and students
11. You are proactive and have an enthusiastic approach to work
12. You are excited about our organizational culture- and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback