Administrative Assistant, Population Health at Aga Khan University (AKU)

Responsibilities

• Provide support for the day-to-day activities of the Chair of the department and the running of the department and serve as the main point of contact as well as manage the Chairs daily schedule
• Support the smooth running of all academic programs and operations in the department, including students’ selection process and administering Continuous Assessment Tests in liaison with Faculty.
• Liaise with the Human Resources Department to ensure the recruitment, hiring, leave scheduling, training and performance reviews and staff files are up to date.   
• Manage communication both written and verbal appropriately, by keenly taking meetings notes and prioritizing enquiries and correspondence.
• Manage and schedule appointments, meetings and workshops by maintaining an electronic calendar, organising seminars workshops and training sessions
• Ensure proper data management & general office administration by managing the departments shared drive and routinely restocking office supplies.

Requirements

• Must have at least 3 years of relevant post-qualification experience in a busy office environment, preferably in a University, an International Health NGO, health research organization or large health research program
• Must possess a Bachelor of Science or Bachelor of Arts with preferred a Diploma in Business Management/Project Management/Office Administration or in closely related fields
• Should have experience in coordinating or supporting a busy office
• Should have strong interpersonal skills
• Should have strong: oral and written communication skills, organizational and time management skills
• Should demonstrate the ability to take initiative and set goals while working under minimal supervision.