Administrative Coordinator at Sama

Key Responsibilities

• Ensure all administrative critical services are running smoothly and escalate problem areas on time.
• Manage all outsourced critical services.
• Ensure scheduling of staff transport is done in a timely and precise manner.
• Receive communication from external parties and ensure it gets directed to the relative department and where required provide feedback.
• Ensure reconciliation of meal and transport deductions is done on time and any errors are rectified before payroll closing.
• Verify and reconcile all admin related vendor invoices and liaise with Finance for payment.
• Maintain records for stock levels of office supplies and liaising with Procurement Team for purchase.
• Facilitate planning of logistics for all company events including sitting on planning committees where required.
• Work closely with all other departments to ensure that the admin department provides a clean, safe and friendly working environment to all staff at all times.
• Work with the IT department to create and manage a meeting room scheduler including managing access to restricted areas.
• Create and provide periodic and ad hoc reports.
• Manage and supervise the Admin Assistant Team.
• Any other duties as may be assigned from time to time.

Minimum Qualifications

• Degree in Business Administration or equivalent.
• Proven minimum of 2 years supervisory experience in a reputable organization.

Good To Have

• Experience with MS Office applications with strong proficiency in MS Word and MS Excel
• Solid knowledge of office procedures
• Knowledge of people management skills
• Flexible to work various shifts