Administrative Manager – Business Development at International Rescue Committee

Requisition ID: req24488

 Job Description

The Business Development Administrative Manager is responsible for a range of administrative functions to support the functions of the Business Development Team and specifically to the Business Development Management Team comprising a Senior Director and three Directors.

 Responsibilities:

 Administrative support to the management staff of the Business Development Team:

• Provide high level administrative, workflow, and project management support to the BD management team, including scheduling and coordination with other teams and departments.
• Provide support to the Business Development Management Team for the preparation of communications, presentations, and meeting materials using Microsoft Office and other digital platforms
• Manage biweekly Strategic Opportunities Group communications and needed meetings.
• Support coordination of inputs from the BD team as required

Communication

• Work the BD Management and AMU Strategy & Operations team to provide onboarding activities and orientation materials to new IRC Inc. staff.
• Maintain the BD team’s intranet site.
• Collect and input BD information for department and organizational communications channels and reports.
• Ensure that BD distribution lists and address lists are kept up-to-date.
• Liaise with other AMU staff, particularly the AMU Strategy & Operations team and HQ departments as needed.

Meeting and conference management

• Plan, schedule, and facilitate BD meetings and conference calls. Ensure meetings run smoothly and effectively by managing calendar invites and conference call details, organizing meeting logistics, preparing any needed materials, taking minutes and actions as requested, and coordinating follow-up.
• Coordinate any larger BD conferences and meetings for BD management team.
• Prepare and manage budgets for trainings and conferences, participate in planning committees, and organize logistics for trainings and conferences.

Consultant roster responsibilities

• Manage the BD consultant roster, under the direction of the Management Team.
• Administration of consultant invoicing in a timely manner. 

Other

• Coordinate learning activities, including the roll-out of department-wide and IRC-wide initiatives.
•  Other duties as assigned by supervisor.

Qualifications

• Administrative experience in a progressively responsible role a plus
•  Solid organizational skills; detail-oriented; ability to multi-task and prioritize tasks, and to learn quickly.
• Excellent interpersonal and communication skills: the ability to successfully and effectively liaise with people within and across departments in a multi-cultural environment.
• A team player and an independent performer in a very fast-paced environment.
• Maintain a high level of efficiency, composure, and optimism in high-pressured situations.
• A flexible work attitude and a calm manner.
• Proven writing and editing skills: a quick and accurate reviewer and editor.
• Excellent computer skills: Microsoft Word, Excel, and PowerPoint.
• Willingness to travel internationally.
• Experience in humanitarian assistance and/or non-profit work an advantage
• Experience in project management a plus.

Candidates must have the right to work in the country you are applying to.