Administrative Officer at United Nations Environment Programme (UNEP)

This post is in located in UNEP's Economy Division, Energy and Climate Branch, Global Environment Facility (GEF) Climate Mitigation Unit at the Nairobi duty station. Under the direct supervision of the Economy Division’s Chief of the Project Management and Administrative Unit, the incumbent will be responsible for the following functions:

Responsibilities

• Human Resource Management:
  • Initiate and coordinate actions covering the entire span of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures.
  • Provide expert advice with respect to conditions of service, duties and responsibilities, privileges and entitlements under the Staff Rules and Regulations.
  • Review post incumbency reports for purposes of vacancy management and staffing table control.
  • Budget and Finance: • Initiate and conduct studies to improve budget reporting systems.
  • Monitor and control budgetary allocations and expenditures through regular reviews; draft routine and ad hoc outputs; and provide effective monitoring reports and data. Identify deviations from plans and propose corrective measures.
  • Establish and maintain a set of sound fund management policies, procedures, standards and tools which are consistent with UN policy and practice in order to ensure proper accounting, financial management and control.
• General Administration:
  • Implement and monitor support services, including procurement of supplies and services; transport, travel, communications and information technology support and provision of local utilities and service requirements.
  • Supervise a staff team and/or provide advice to others on human resource administration, financial administration and management information issues and practices to colleagues. • Produce major/complex reports for management
  • Provide expert guidance and leadership to more junior staff.
• Perform other related duties as required.

Competencies

• PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures; Ability to apply various United Nations administrative rules and regulations in work situations; Conceptual analytical and evaluative skills to conduct independent research and analysis; Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments, adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, human resources management or related area is required. A first-level university degree in combination with two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

1. A minimum of seven (7) years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required.
2. Work experience in the United Nations administrative policies and practices, including human resources, procurement and financial rules and regulations is required.
3. Work experience with an Enterprise Resource Planning software is required.
4. Experience with Global Environment Facility (GEF) projects is desirable
5. Experience in fund managing a large project portfolio is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another United Nations official language is desirable.

NOTE: ''Fluency'' equals a rating of ''fluent'' in all four areas (read, write, speak, understand) and ''Knowledge of'' equals a rating of ''confident'' in two of the four areas.

Assessment
Evaluation of qualified candidates for this position may include a substantive assessment, such as a written test, which will be followed by a competency-based interview.