Assistant Accounts Coordinator at Home Universal

Key Responsibilities:

Accounts Coordination:

• Assist the Head of Accounts in managing day-to-day accounting operations across all subsidiaries of Homes Universal, including Villa Care, Homefix, Security 24, Homes Kenya Ltd, and Sigimo Enterprises.
• Coordinate with various departments to gather financial data, verify the accuracy of transactions, and ensure timely entry into accounting systems.
• Assist in the preparation and consolidation of weekly and monthly financial reports, such as bank reconciliations, petty cash reports, and departmental follow-ups.

Accounts Receivable and Payable Management:

• Support the accounts payable and receivable processes by verifying invoices, processing payments, and following up on outstanding accounts.
• Reconcile client and vendor statements, investigate discrepancies, and ensure prompt resolution.
• Prepare and maintain accurate records of all transactions and assist in maintaining the general ledger.

Financial Analysis and Reporting:

• Assist in preparing financial statements, budgets, and forecasts for review by the Head of Accounts.
• Analyze financial data to identify trends, variances, and potential areas of improvement.
• Prepare reports on cash flow, expenses, revenue, and other key financial metrics.

Compliance and Audit Support:

• Ensure all accounting activities comply with financial regulations, company policies, and best practices.
• Assist with internal and external audits, including the preparation of audit schedules, gathering required documentation, and responding to audit inquiries.
• Maintain organized records of financial documents, including receipts, invoices, and contracts.

Administrative Support:

• Provide administrative support to the Accounts Department, including scheduling meetings, preparing correspondence, and maintaining financial records.
• Assist with coordinating departmental tasks, meetings, and deadlines to ensure smooth workflow.
• Handle queries from internal and external stakeholders regarding accounts and finance matters.

System Management:

• Assist in managing accounting software and systems, ensuring accurate data entry and maintaining up-to-date records.
• Provide training and support to other staff members in using the accounting software and financial reporting tools.

Process Improvement:

• Identify and suggest opportunities for process improvements within the Accounts Department to enhance efficiency and accuracy.
• Collaborate with team members to implement changes and streamline workflows.

Experience and Expertise:

• Minimum of 2-3 years of experience in accounting, finance, or a related field, preferably in a real estate, construction, or service-based industry.
• Familiarity with accounting software (e.g., QuickBooks, Sage, Tally) and experience in managing accounting processes for multiple subsidiaries or business units.
• Experience in accounts receivable and payable management, financial reporting, and reconciliation.
• Knowledge of accounting principles, financial regulations, and tax compliance in Kenya.

Education:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Professional certifications such as Certified Public Accountant (CPA) or ACCA qualification is an added advantage.

Skills and Capabilities:

• Financial Acumen: Strong understanding of accounting principles, financial statements, budgeting, and financial analysis.
• Attention to Detail: High level of accuracy and attention to detail in managing financial data and preparing reports.
• Communication Skills: Excellent verbal and written communication skills, with the ability to communicate financial information effectively to both financial and non-financial stakeholders.
• Organizational Skills: Strong organizational and multitasking abilities to manage multiple priorities, tasks, and deadlines.
• Analytical Skills: Ability to analyze financial data, identify discrepancies, and provide insights to support decision-making.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and accounting software.
• Problem-Solving Skills: Strong problem-solving skills with the ability to resolve discrepancies and respond to financial inquiries.
• Team Collaboration: Ability to work effectively in a team environment, supporting colleagues and contributing to a positive work culture.
• Confidentiality: Ability to handle sensitive financial information with the utmost confidentiality and integrity.

Training and Development:

• On-the-job training in company-specific accounting processes, software, and systems.
• Regular training sessions and workshops on updates in financial regulations, tax laws, and accounting standards.
• Opportunities for professional development through seminars, webinars, and courses in accounting, finance, and compliance.
• Mentorship and coaching from senior accounting staff and management.

Overall Capabilities:

• A proactive and detail-oriented professional with a strong commitment to maintaining financial accuracy and compliance.
• Capable of managing multiple accounting tasks and responsibilities efficiently.
• A team player with the ability to work collaboratively with colleagues across departments and subsidiaries.
• Demonstrates initiative in identifying areas for process improvement and implementing solutions.
• Adaptable and flexible in a fast-paced environment, able to meet deadlines and handle workload fluctuations.