Assistant Examinations Officer at Zetech University

(Ref: ZU/10/Adv/21/2024)

The successful candidate will be reporting to the Senior Assistant Registrar- Examinations and will be responsible for the following:

• Dispatching examination booklets to examination venues.
• Verifying the authenticity of candidates in the examination venue.
• Providing support to ensure smooth administration and invigilation of examinations.
• Undertaking measures to prevent and eliminate examination malpractice e.g. Screening of candidates entering the examination venue.
• Communicating examination rules and regulations to examination candidates.
• Inspecting the examination venues for compliance with examination regulations.
• Ensuring that all students intending to sit for examinations are informed about the examination fees and other details that pertain to the payment of such examinations through memos and other forms in accordance with the college communication policy.
• Issuing the student with the examination application form (from the examination body) and guiding students on how to record their details in the Examinations Entry Register.
• Verifying that all the data filled in the Examinations Entry Register form is correct, accurate, and relevant and that all entries meet the requirements of the particular examination body.
• Provide secretariat service to examination office meetings on examination matters and represent the Department of Examinations in moderations done at faculty board meetings
• Supporting the consolidation of the list of qualified candidates for graduation and prompt communication with them.
• Creating and implementing a schedule to guide the return of examination scripts to students.
• Overseeing the moderation of draft examinations. Ensuring that all internal moderation recommendations have been affected.
• Any other duties that may be assigned from time to time by the supervisors or as captured in the detailed job description.

Qualifications Requirements

• Bachelor's of Education Arts/ Science degree or in a relevant field from a recognised/accredited University.
• At least one year of relevant experience in a reputable organisation
• Proficiency with relevant office computer applications.
• Evidence of being a member of a relevant professional body.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Excellent organisational and time-management skills.