Assistant Programme Operations Manager at Options Consultancy Services Limited

Under the guidance of the Deputy Team Leader for Operations, the Assistant Programme Operations Manager will:

• Provide project management support including in developing project workplans and appropriately costing inputs and resources; developing, implementing and updating project management tools; and liaising with partners, implementing agencies and other relevant individuals and organisations as required.
• Ensure programme administration, travel and logistics management are in place and operating effectively, engaging with other teams as needed.
• Support the management of project finances including monitoring project spend, forecasted spend against approved contract and internal budgets; timely reconciliation and processing of partners and consultant invoices; and support the preparation of financial reports, internal cash flow and budget projections for internal and external purposes.
• Support contracting and contract management of short-term consultants and suppliers including preparation of TORs, sourcing, negotiating, drafting contract briefing, managing relationships, tracking contract budgets and payment of invoices.
• Project manage smaller assignments as required.
• Ensure knowledge management.

Requirements

• Experience in project cycle management including budgeting, project planning, financial and narrative report writing.
• Experience of working in international development.
• Experience of managing donor-funded budgets.
• Experience of contracts and contracting.
• Experience of close working relationships with partners and consortia.
• Experience of managing complex logistic arrangements within tight timelines and to budget.
• Experience of successfully working to tight deadlines.
• Strong financial management skills.
• Ability to work on a wide range of projects and other issues simultaneously.
• Self-starter, can work independently or as part of a team.
• Critical thinking and problem-solving skills.
• Ability to plan and manage work in a logical manor.
• Excellent communicator both in writing and verbally.