Assistant Storekeeper G3 at World Food Programme (WFP)

THE ROLE

To support receipt/dispatch and verification of commodities in order to maximize quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse guidelines and standards.

KEY ACCOUNTABILITIES(not all-inclusive, nor exhaustive):

• Prepare and issue to tally clerks offloading work orders from LESS for all received WFP food commodities through trucks and containers.
• Confirm receipt documents, duly filled offloading work order against service providers tally sheets to be in order and proceed to capture the receipts in LESS system real-time as per physical documents.
• At end of receiving, reconcile received stocks against physical stocks and ensure both are matching.
• Check for stock condition in the system and verify through tally clerks that is in good physical condition before issuing loading order.
• Strip containers in the system as per superintendent reports received.
• Ensure all excesses, losses, damages during receiving are appropriately captured in the system.
• Issue loading orders for trucks or containers presented for loading after confirming against approved truck list.
• Check from LESS system that presented truck have been duly planned and has both shipment and outbound delivery.
• Issue waybill for loaded truck or containers real-time as per signed tally sheets.
• Participate in month end physical inventory count and reconciliations.
• Report on unfit for human consumption stocks in the system for disposal actions to be taken.
• Perform warehouse inspection to ensure commodity are stored in conditions meeting WFP standards.
• Directly supervise third party warehouse staff as well as WFP vendors working at the warehouse.
• Ensure proper filing of all food movement documents at Kilindini warehouse.
• Create stocks in the system for all deliveries where suppliers deliver at the warehouse or loadings at supplier sites (FCA Mombasa)
• Monitor stock expiry in the system and report for those with 6 months and less to enable action to be taken.
• Issue required warehouse reports after receiving inputs from storekeepers.
• Prepare Daily Operations Report for the previous day and ensure submitted to labor team on time.
• Perform any other duties as assigned by the supervisor.

QUALIFICATIONS AND EXPERIENCE:

• Education: Successful completion of secondary school education. Training in stores management or related course is desirable.
• Experience: Three or more years of relevant work experience.

Knowledge and Skills:

• Experience monitoring various aspects of logistics operations.
• Experience in supporting warehouse management.
• Experience in supporting inventory management.
• Experience in data entry and extracting routine reports.

Language: Fluency in spoken and written English.