Assistant Supply Management Officer at Kenya National Highways Authority (KeNHA)

Job Purpose

• The job holder is responsible for the entry and training grade for this cadre. An officer at this level will work under direct supervision of a senior officer.

Job Description

• Duties and responsibilities in this level will entail:
  • preparing tender documents, requests for proposals, and expression of interests;
  • attending to any clarifications sought by bidders;
  • preparing addendums and amendments to Tender Documents;
  • receiving and opening of tenders/quotation documents;
  • participating in the evaluation of tenders/quotations;
  • assisting in the preparation of Statutory Reports;
  • participating in the preparation of annual procurement and disposal plans;
  • preparing and submitting procurement reports;
  • implementing Tender, Procurement and Disposal Committee decisions;
  • participating in the inspection and acceptance of goods, services and works;
  • disposal of stores and equipment; and inventory management and control;
  • carrying out periodic market surveys;
  • maintaining custody of procurement registers, files and custody of bid documents;
  • preparing and submitting tender documents for contract preparations;
  • preparing and dispatching of Local Purchase Order (LPO) and Local Service Order (LSO); and
  • participating and conducting periodic and annual stock taking.

Job Specifications

• For appointment to this grade, a candidate must have:
  • Diploma in Purchasing and Supplies Management from the Chartered Institute of Purchasing and Supplies (CIPS) or its equivalent qualification from a recognized institution;
  • Associate membership from KISM or CIPS or both or any other relevant professional body;
  • Proficiency in computer applications and
  • Fulfilled the requirements of Chapter Six of the Constitution.

Key Competencies and Skills

• Communication skills
• Interpersonal skills
• Counselling skills
• Computing skills
• Problem solving skills
• Supervisory skills
• Analytical skills
• IT Skills
• Conceptual skills
• Project Management Skills
• Interpersonal skills
• High integrity