Associate Administrative Officer, P2 at United Nations Environment Programme (UNEP)

Responsibilities
Human Resource Management

•  Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
•  Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
•  Provides information on unit’s staffing needs for inclusion in department’s staffing table.

Budget and Finance

•  Assists in developing the unit’s work program and budget; analyses input and formulates resource allocations by work program, or business processes.
•  Monitors budget/work program with respect to Headquarters’ budget, trust funds and grants, on a regular basis, and reallocates resources as necessary.
•  Supports the implementation of procedures and systems for implementing the appropriate financial database.
•  Contributes to the development of budgetary guidelines for own unit.
•  Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting

General Administration

•  Supervises support staff as required.
•  Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).

Competencies

• PROFESSIONALISM: Knowledge of theories, concepts and approaches related to planning, budgeting, and monitoring of programmes, and projects. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Commitment to implementing the goal of gender equality (by ensuring the equal participation and full involvement of women and men in all aspects of work).
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

• An advanced university degree (Master's degree or equivalent) in public administration, Finance, accounting, Human resources or related area.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of two years of progressively responsible experience in administration, budget and financial management, or related area is required
• Experience in analyzing large amounts of information, including from open sources is required.
• Experience in planning, budgeting and monitoring of programmes or projects using results-based management or equivalent methodology is desirable.
• Experience with an Enterprise Resource Planning (ERP) system, Business Intelligence (BI) and with Microsoft Power Bi, Excel as well as other MS Office applications is desirable.
• A minimum of six months of experience in the UN or in a similar organization is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.