Business Support Associate (Partnership and Innovation), SC6 at World Food Programme (WFP)

KEY ACCOUNTABILITIES (not all-inclusive)

The Regional Bureau is seeking a business support assistant to support the partnership and innovation team with the following tasks. The candidate, reporting to the Head of Partnership, is expected to:

• Process and manage routine administrative and financial tasks for the team to contribute to the effective and timely management of resources.
• Serve as procurement and budget management focal point for the team.
• Provide support to travel management of team members.
• Provide operational support to run the innovation programme events (bootcamp, pitch events, etc.).
• Serve as HR, work planning and knowledge management focal point for the team.
• Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.
• Contribute to improvement of business procedures and processes.
• Collect and perform basic analyses of data to contribute to quality business information management.

STANDARD MINIMUM QUALIFICATIONS

Education: A minimum of post-secondary Certificate/Diploma in Business, Communications, Marketing or International Development. A Bachelor's degree in any of the above fields is desirable.

Experience: 

• A minimum of six (6) years of progressively responsible work experience in the relative business stream with experience in general administrative work.
• Experiences working in a multicultural and fast-paced environment and in a large organization are beneficial.

Language: 

• Fluency in written and spoken English required. Intermediate knowledge of another official UN language is beneficial.

Knowledge and Skills

• Knowledge of specialized common business practices and methods, gained through relevant technical training and experience. Good knowledge of Eastern Africa innovation ecosystems is a strong plus.
• Collaborative spirit able to liaise with a wide range of people at all levels and across different cultures and to act with credibility and diplomacy and provide a high-quality support service.
• Ability to carry out basic data analysis, monitor and record financial transactions.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Ability to maintain confidentiality.
• Ability to produce high-quality written materials.
• Strong time management skills with an ability to plan-ahead, anticipate requirements, problems and obstacles, and an ability to juggle competing priorities successfully, and to work to tight deadlines.
• Self-motivated and able to work with a high degree of autonomy.
• Fully committed and motivated to achieve the aims of the UN World Food Programme.