Chief Records Management Officer at County Assembly Kirinyaga

Duties and Responsibilities
Specific duties will include:

• Formulation, implementation and interpretation of Records Management Policies and procedures;
• Overseeing the implementation of the records management policies and manuals;
• Supervision of Registry, Sorting and Classifying documents for filing;
• Custody and Maintenance of Assembly documents;
• Ensuring security of information and records in the registry;
• Ensuring mails are received, sorted, opened and dispatched and related registers maintained;
• Ensuring that file movement records are updated and maintained;
• Initiating appraisal and disposal of files, documents and records in accordance with Government regulations;
• Advising on all matters of records management;
• Planning appropriate office accommodation for registries;
• Liaising with relevant departments and professional agencies;
• Digitization of Assemblies documents for circulation and archiving;
• Preparation and submission of budget estimates in the records section
• Supervision of the other staff in the section;
• Coordinating the operations of the section;
• Preparing and submitting budget estimates for registry services; and
• Training and career development of the records management staff.

Requirements for Appointment

For appointment to this grade, an officer must have:

• Served in the grade of Senior Records Management officer in a public entity for a minimum period of three (3) years or a comparable position in any other organization for a total period of 8 (eight) years
• Bachelor’s degree in any of the following: Records/Information/ Management, Archives and Records Management; OR
• Bachelor’s in any social science plus a Diploma in Records/Information Management or equivalent qualification from a recognized Institution
• Proficiency in computer applications; and
• Shown merit and ability as reflected in work performance and results.

Skills and Competencies

• Supervisory skills
• Policy implementation
• Oral/Written Communication skills
• Administrative skills
• Problem solving
• Target setting
• Delivery on work plans
• Pro activeness
• Computer literacy skills.