Closeout Specialist at Chemonics International

Responsibilities include:

• Support project office closeout activities, interfacing regularly with field-based staff and the home office Project Management Unit (PMU) and ensure full compliance with USAID regulations and standards.
• Assist the Project Management Team to address technical, administrative, and contractual requirements with particular attention towards a compliant and timely closeout.
• Support data and reports backup of all project's reports and databases in appropriate local and online repositories with follow-up to responsible staff for compliance.
• Monitor and update the closeout tracker and keep all PMU and project staff regularly updated on progress and elevate any areas of concerns that arise promptly.
• Support the local team as needed with the offboarding and transition of project staff in accordance with local labor laws and USAID regulations.
• Support with property disposition of all Afya Ugavi inventory and ensuring appropriate documentation is completed and archived prior to closeout.
• Review project files to ensure files are complete and saved correctly; work with project office to fill any missing gaps.
• Coordinate weekly meetings with PMU and project staff to provide updates and track progress.
• Ensure compliance with USAID regulations, Chemonics’ corporate policies, and the laws of Kenya.
• Establish standards and procedures to ensure that the compliance programs throughout the project are effective and efficient.
• Ensure proper filing and overall organization of administrative documentation.
• Perform additional tasks as required by the Chief of Party and/or his designee.

Qualifications:

• Master’s degree in Business Administration, Finance, Accounting, or other relevant discipline is preferred.
• At least ten (10) years of experience managing, in increasing roles of responsibility, finance, procurement, contracts management, administration, logistics and/or human resource related matters for international development activities.
• Minimum five (5) years of experience managing USAID contracts, including strong skills in procurement/subcontracting, compliance, human resources, and financial management. Experience conducting closeout for a USAID project considered an asset.
• Strong leadership, mentoring, management, planning, analytical and organizational skills demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.
• Knowledge of Kenya operating environment, including registration, taxes, and labor law.
• Proven leadership and capacity in negotiation and conflict management.
• Demonstrated ability to manage and implement complex USAID-funded public health programs.
• Ability to work with cooperating partners in implementing complex programs.
• Experience in maintaining excellent communication with headquarters.
• Strong interpersonal, written, and oral communication skills. A team-player attitude.