Credit Controller at Catholic University of Eastern Africa

Job Qualifications
Minimum Requirements

• Ability to generate, analyse and interpret the following documents: Financial Statements, Daily Cash Collection report, Receipts, University Budget, IFRS and IAS, HR Manual, University Policies, Finance Manual etc
• CPA (K) or its equivalent
• Eight (8) years' working experience, 3 years of which must have been in a similar position
• Hands of experience with IT and in particular Microsoft Dynamics 365
• Knowledge of Financial Management Principles and Practices
• Knowledge of Internal and External Audit Practices and Principles
• Knowledge of the International Financial Reporting Standards
• Master's Degree in Accounting or a relevant field from an accredited institution

Job Responsibilities

• Chase overdue invoices for Corporate/Commercial Debt held on the University sales ledger.
• Deal with students in a tenacious but empathetic manner to obtain maximum debt collection within a supportive and understanding environment.
• Engage with other departments to ensure the relevant support is in place for the student’s needs, including student funding, welfare, careers, accommodation and faculties.
• Ensure a flexible approach is adapted, within an agreed framework, when dealing with repayment plans in response to internal and external demands.
• Ensure all the incomes have been invoiced and collected.
• Ensure an effective and efficient process is applied for the collection of student fees.
• Follow up on system issues to ensure the system is working efficiently and effectively.
• Liaise with and inform other departments and faculties of issues relating to outstanding payments.
• Liaise with other departments and Finance sections relating to student accounts.
• Prepare audit schedules and respond to all audit queries relating to accounting for revenues and debtors.
• Provide assistance and advice on a diverse range of student issues, including student finance regulations, anti-money laundering and withdrawal policies.
• Pull scholarships, debit notes, credit notes and invoices from the students system to the financial reporting system.
• Review all revenue, scholarships, debtors and student account reconciliations on a monthly basis.
• Review and approval of any credit notes, debit notes and any other adjustments to the students’ accounts before they are effected.
• Support the debt review panel with analysed reports of the University’s outstanding student debt and provide recommendations.
• Under the guidance of the Senior Accountant, take the lead on specific tasks to monitor and analyse the trends of University debt suggesting measures to assist with debt support and utilising funds available in the most cost effective manner.
• Understand credit control practices and collection process including the legal collection processes and their constraints.
• Work closely with the Registry Department on the tuition fee anomalies identified on the attendance confirmation report. Investigate each case and resolve with the appropriate action.