Credit Controller at Elex Products Ltd

Department: Finance Department

Reporting to: Senior Accountant

Duties and Responsibilities

• Analyze and reconcile the debtor ledger on a monthly basis and ensure payment of outstanding invoices. Ensure monthly dispatch of debtor statements.
• Handle debtor complaints, copy invoices, proof of delivery, credit notes and liaise internally.
• Organize and control the collection process by following the timelines set out in the Debt Collection procedures
• Ensure maximum debt collections are made as per monthly collection targets.
• Understand and interpret the measures that can be applied to speed up collections and implement the same when the need arises;
• Gain a good understanding of the information generated by the Accounts Team (statements, invoices/reports) to enable one to respond to queries from the client
• Liaise with the lawyers and follow up for progress on the cases and provide appropriate feedback to the management
• Report to Senior Accountant on outstanding debts by way of aged debtors listings periodically (as the case may be).
• Ensure compliance of the credit limits granted
• Ensuring periodic debtor’s reconciliation is carried out.
• Report weekly and monthly debt collections or as the case may be
• Ensure that the company’s credit policy is adhered to at all times.
• Oversee the trade debt collections and ensuring that the company credit policies are enforced and collections made on due dates.
• Maintain updated customer records – Invoices, credit notes and agreements
• You will be required to prepare exception reports highlighting customers who have violated the laid down credit policy
• Recommend outstanding accounts that are uncollectable for bad & doubtful debts provisioning.
• Maintain amicable customer relations with the company’s customers.
• Carry out any other assignments as delegated.

Requirements

• Bachelor’s degree in Accounting, Finance or Business Administration.
• CPA K finalist
• FMCG sector knowledge with good understanding of business dynamics of the industry will be an added advantage
• Minimum of 5 years’ experience in finance and accounting including coordinating audit activities and credit handling.
• Proficient in spreadsheets, databases, MS Office and financial software applications
• Excellent time management skills, with the ability to perform multiple tasks and meet critical deadlines while maintaining accuracy and quality.
• Proven ability to make complex and time-sensitive decisions in the best interests of the organization.
• Good leadership skills and experience in problem solving, negotiation and turnaround management