Deputy Human Resources Coordinator at Medecins Sans Frontieres (MSF)

Objective of the Position:

Support the HRFIN Coordinator through delegated tasks and responsibilities according to the instructions of the HRFIN Coordinator and MSF protocols in order to improve the management of human resources and contribute to the professional growth of MSF employees in the mission. Replaces the HRFIN Coordinator in his/her absence.

Accountabilities include, but are not limited to:

• Payroll Management and validation as first technical referent: Check monthly the mission payroll and ensure compliance with local legislation. Ensure statutory payments and employees social contributions are remitted monthly before the deadline.
• Monitoring of inflation and renumeration: Check together with HRFINCo the living standards of staff. Participate in remuneration practice analysis.
• HR Policies: Propose changes to the HR policy, Internal Regulations, internal guide, etc. With HRFINCO, ensure that the HR policies (for National staff and MOH staff) are respected in the mission, in liaison with the project coordinators and field admins. Provide support to field teams in order to guarantee good performance and management.
• Team Set Up: Participate in the the definition of Job Profiles and in the team set-up, analyse the global workforce vs the needs.
• HR Strategy: In collaboration with the HRFINCO, draft the HR objectives.Participate in the HR planning, implementation and monitoring in the mission to properly achieve the mission’s objectives and respond to needs that may arise.
• Career path and training follow up: Provide support to field teams in order to guarantee good performance and management. Participate in the identification of staff development, training needs / potential to promote the professional growth of people within the organization.In collaboration with HRFINCO, validate the training at mission in relation with the departments ad hoc.
• Recruitment: Attend the interviews as part of the panel when needed. Participate in the defintion of a recruitment strategy. Participate in the selection and recruitment processes including the induction programmes.
• Legal Framework: Provide support in the legal, administrative HR management of the mission
• Finance and Risk Management: Control and identify HR financial risks in the mission. Build the HR annual budget according to the HR needs.
• Represent MSF in meetings with Authorities and other NGOs for issues related to HR and Administration, at the request of the HRFINCo.

Requirements:

Education

• Essential: University Degree in or further specialization in HR management or Business Administration. CHRP- K studies will be an asset. Be in possession of a Valid HR Practicing Certificate and duly registered with IHRM Kenya

Knowledge & Experience

• Essential: Minimum of at least 2 years working experience in HR management positions. Experience with MSF or other NGOs in developing countries. Budget management experience desirable. Proficient in MS Office use (Excel, Word, Internet) and HR software.

Languages

• Fluency in English and Swahili

Competencies

• Strategic Vision, Leadership, People Management and Development, Planning, Teamwork