Driver at Islamic Relief

Key Objective: The Driver is responsible for safe driving of vehicles and staff for Islamic Relief Kenya.

Job Summary:

• Reporting to Procurement and Logistics Manager, The Driver is responsible for safe driving of vehicles and staff for Islamic Relief Kenya. He/ She should ensure proper maintenance and cleanliness of vehicles in compliance with safe driving standards.  Ensure the vehicle is fueled in time for trips and carry out proper management of fuel supply for the assigned vehicle in accordance with IRK policies and procedures.

Job Description 

Under the supervision of the Procurement and Logistics Manager the driver performs the following tasks among others:

Key Areas of Accountability

Driving and Maintenance:

• Maintain vehicle log and fuel consumption documentation.
• Prepare daily vehicle usage report, including trip use, mileage and fuel consumption
• Always ensure that the vehicle is equipped with the correct tools and spare parts (functioning jack, a spade, an approved tool kit, a spare wheel with a properly inflated tyre and an approved first aid kit).
• Check level of motor oil, water, tyre pressure, battery water and brakes to ensure that all are up to the standards required before any journey commences.
• Providing weekly usage report of vehicles including total mileage, fuel consumption and expenditure.
• Maintain valid drivers’ license.
• Complete the logbook for everyday trips and complete the fuel log sheet for any fuel purchases.
• In consultation with the line manager, coordinate vehicle allocation for staff.
• Keep the vehicle documentation up to date
• Update the whiteboard once the movement plan is approved

Control of Vehicles:

• Ensure that all vehicle journeys are authorized in advance by Line manager
• Ensure that all vehicle journeys are recorded in the logbook at the start and completion of journey.
• Ensure that keys and vehicle documents are kept in secure place when the vehicle is not in use
• Ensure that all passengers wear seats belts before driving the vehicle
• Ensure that a waiver is filled and approved when carrying non-IRK staff
• Ensure that the Line Manager is immediately informed of any accidents/incidents and that the accident is reported to the police as appropriate and as soon as possible
• Ensure that the vehicle is insured and in the event of an accident, make certain that proper procedures for insurance claims are followed.
• Report on all near misses

Vehicle checks:

• Check the vehicle prior to its use every morning, fill the checklist and file it.
• Check on taking over a vehicle and ensure that the items listed on the vehicle checklist and in the vehicles tools and materials inventory are present and in functioning order.
• The driver is to check for vehicle defects and damage to the vehicle and ensure that he reports them to his line manager promptly.
• Report and supervise all maintenance and repair needs of the assigned vehicle.

Cleanliness 

• The driver is responsible for ensuring that the vehicle is always kept clean on the outside and inside. The driver is also to keep the vehicle tidy and ensure that all dirt is removed from the vehicle after a journey.

Other

• Follow and abide by traffic rules, regulations, driver safety manual and any other instructions given by supervisor
• Maintain all vehicle safety equipment, as per vehicle safety kit, in liaison with the logistics officer- including first aid kit, communication equipment and fire extinguisher
• Work after duty hours or holidays/weekends as and when required and in prior notice from the line manager

Qualifications and Experience

• Secondary school certificate or higher education is an added advantage.
• Clean driving license
• Certificate in Mechanical Engineering is an added advantage
• Ability to multitask and work calmly under pressure is essential for this position.
• Excellent interpersonal skills and demonstrated ability to lead and work effectively in an insecure environment is critical
• Some practical experience of user vehicle maintenance.
• Recommended minimum of 3-5 years’ experience of professional driving experience in an NGO or similar environment, including significant field operations experience running both emergency and development programs
• Fluency in written and spoken English. Similar skills in Kiswahili and the local language is an added advantage
• Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies