Examination Officer - 2 Positions at KCA University (KCAU)

JOB OBJECTIVE

• The position holder shall be responsible for the university examinations’ accuracy, reliability, and integrity and for providing timely information.

DUTIES AND RESPONSIBILITIES:

• Confirm that all final examination papers are set, moderated and produced according to the final examination timetable;
• Ensure dispatch and delivery of exam material to respective campuses for the assigned programmes;
• Maintain security and safety of draft examination papers;
• Clearance of graduating students;
• Generate the graduation award list and a complete grade consolidation sheet.
• Print student academic records as required.
• Monitor course requirements and identify and resolve any discrepancies;
• Handle production of exams for the assigned programmes and ensure safe custody of the exams;
• Prepare periodic reports on coursework results for the Chair of the Department/ Dean of School to ensure compliance with deadlines;
• Provide periodic updates on the return of examination scripts to assist the Chair of Department in ensuring lecturers’ compliance with deadlines;
• Typeset exams and ensure that all exam papers are proof-read before production;
• Facilitate departmental and school board moderation processes by providing relevant reports;
• Release and receive examination material during exam administration periods and provide progress reports on assigned programmes;
• Compile accurate counters for examinations as provided by the admissions records, i.e. nominal roll and class attendance lists;
• Coordinate the safe disposal of waste paper generated by the examinations office.
• Implement and maintain standards used in production, typesetting, exam setting, packaging and dispatch of exams.
• Propose and implement enhancements for students’ and lecturers’ online examination portals;
• Maintain and update examination marks in line with the right procedure and ensure that the Chair of Department provides evidence and approvals for the marks before action;
• Ensure that records for missing-mark are updated on time and a progress report is done weekly;
• Provide secretariat service to Senate Committees on examination matters and represent the Registrar’s Department of Examinations in moderations done at departmental/school boards meetings;
• Perform any other duties and responsibilities as may be assigned from time to time by your Supervisor or Management.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s Degree from a recognized institution;
• Computer Literacy (proficiency in Ms-Excel and Ms- Word)

WORK EXPERIENCE

• At least two year’s work experience in General Administration in an institution of higher learning or similar work environment.

OTHER SKILLS AND COMPETENCIES

• Good organizational and planning skills.
• Good interpersonal and communication skills.
• Ability to prioritize workload and meet deadlines.
• An understanding of ERP.
• Excellent written and verbal communication.