Executive Assistant at Summit Recruitment and Search

Responsibilities:

• Coordinate and manage client schedules, organizing meetings and ensuring seamless calendar management.
• Assist in the preparation and management of meetings, ensuring all materials and logistics are handled efficiently.
• Serve as the primary point of contact for stakeholders, maintaining clarity and professionalism in all verbal and written communications.
• Plan and organize complex travel arrangements, including flights, accommodations, and itineraries, while catering to all preferences and special requests.
• Handle administrative tasks such as document preparation, expense management, and project coordination with precision and attention to detail.
• Uphold the highest standards of confidentiality in managing sensitive information and client affairs.
• Leverage various tech tools and systems for CRM management, document handling, and communication to enhance efficiency and organization.
• Build and maintain strong client relationships through exceptional service delivery, anticipating needs, and providing proactive solutions.
• Demonstrate agility and responsiveness in managing a wide array of tasks to support the dynamic needs of the team.

Qualifications:

• Strong proficiency in spoken and written English, with exceptional communication skills.
• Tech-savvy with a high level of proficiency in the MS Office Suite, ChatGPT and experience with CRM systems; ability to adapt quickly to new technologies.
• Excellent social and interpersonal skills to effectively engage with clients and stakeholders from diverse backgrounds.
• Previous experience in a similar role, ideally within executive support or high-level administrative environments.
• Ability to manage multiple priorities with outstanding organizational and time management skills.
• Demonstrated ability to handle confidential information with integrity.
• A proactive, problem-solving mindset capable of thriving in a fast-paced, dynamic environment.

Deadline for applications: 17/07/2024