Facilities Officer at CIC Insurance

PURPOSE:

Facilities officer provides assistance to ensure the day-to-day smooth management and operation of a building’s infrastructure, contract management, security, office support services along with property and space management services.

JOB ROLE SUMMARY

• Identify and source for the tenants for CIC Plaza;
• Review and monitor lease agreements for CIC Plaza and the branch offices – and facilitating the renewal of the leases (Land rates);
• Deal with statutory bodies on matters relating to the building and the plots – KPLC, NCC, Ministry of Lands, and NWC, Telkom;
• Monitor and check that the service providers are delivering as per the service standards stipulated;
• Prepare demand notes and collection of rent income;
• File VAT returns paid on rent to KRA;
• Prepare property rental income and expense budgets;
• Advise on areas requiring repairs and maintenance – building, furniture, equipment, and fixtures – and oversee repair works by supervising the contractors involved that safety standards are maintained;
• Reconcile contractors’ and service providers’ invoices/ fee notes and submit to assistant accountant for payments;
• Review the existing list of assets owned by the group for purposes of insurance and follow up for premium payment;
• Sourcing for office space and assist in negotiating lease agreements.
• Update the fixed asset register.

PERSON SPECIFICATIONS

Academic Qualifications

• Bachelor of Land economics/Degree in Real Estate Management.

Experience

• Up to three (3) years’ relevant experience

Skills and Attributes

• Good communication (written and spoken) skills
• Interpersonal skills
• Honesty, Integrity, team player, customer service
• Sense of urgency
• Sound decision-making

If you have the aforementioned professional and academic qualifications and you are ready to execute the above mandate, strictly apply through: