Field Human Resource Officer at Medecins Sans Frontieres (MSF)

Rationale/Objective for Position

The Field HR Officer is responsible for supporting the Career Manager with management and following up of international mobile staff by carrying out day to day administrative activities to ensure fast and high-quality service delivery to our stakeholders.

Tasks & Responsibilities

• Maintain the EA Pool database and institutional knowledge for purposes of staff mobility including career planning/mapping, local talent pool, detachment/secondment by collecting, updating, and organizing information in the database.
• Actively take part in, and organize/coordinate, briefings, and debriefings for outgoing and returning field workers.
• Keep the employee online database updated by actively reaching out to fieldworkers and other counterparts.
• Update and implement all related policies, and support in the review of the same with line manager and other colleagues.
• In close collaboration with the OCs, manage the updating of the work experience forms (WEF) and salary scaling after and before the fieldworkers go on an assignment.
• Answer any routine questions that come in from counterparts from other offices.
• Organize and coordinate all administrative steps, liaising with the HR team colleagues and other offices and ensuring proactive communications and follow-up.
• Maintain and update the reporting tools, keep track of International Mobile Staff Data (departures, returns).
• Provide periodic and annual data for our quarterly and annual reports.
• Ensure that all requirements of compliance related to data protection and privacy of information are implemented and upheld.
• Organize and coordinate career events and participate and support in online meetings and any gatherings organized.

Other Responsibilities

• Career management backup/cover in the absence of the Career Manager.
• Work within the Field HR team to support any other ad hoc requests and tasks.
• Integrate EDI & Safeguarding aspects in area of work responsibility, including policies and practices.
• Recognize, respond, and document any form of abuse or inappropriate behavior and alert the safeguarding unit of any suspected potential abuse.
• Proactively participate in the individual performance management process including objective setting, performance monitoring and performance evaluation

Qualifications

Education

• A Bachelor’s degree in Human Resource Management, Business Studies, Psychology, Humanities, or an equivalent qualification from a recognized institution.
• Fluency in English is required, and knowledge of French is an added advantage.

Experience

•  At least two (2) years of relevant working experience in HR.
• Experience with MSF or other humanitarian NGOs is an added advantage.

Competencies

Technical Competencie

• Proficiency in MS Office, especially Excel.

Behavioral/General Competencies

• Commitment to MSF’s Principles
• Cross-cultural Awareness
• Strategic Vision
• Results and Quality Orientation
• Service Orientation
• Planning and Organizing
• Initiative and Innovation
• Teamwork and Cooperation
• People Management and Development
• Networking and Building Relationships
• Security awareness and Management