Finance / Admin Assistant at Brites Management

DUTIES AND RESPONSIBILITIES

Tally Management

• Ensure accuracy in sales entry records by verifying daily transactions against system   entries.
• Oversee the recording and reconciliation of goods transferred between locations.
• Maintain precise records of expenses and ensure timely and accurate reconciliation.
• Monitor bank entries to ensure they are correctly recorded and reconciled.
• Manage payroll data entries and ensure they align with approved salary payments.
• Accurately record all import purchases, ensuring proper categorization and documentation.
• Record and reconcile direct import expenses, ensuring alignment with financial statements.
• Perform regular stock reconciliations to ensure accurate inventory records.

Excel-Based Tasks

• Maintain and update tracking registers for all critical documents and files.
• Prepare and maintain summaries of all expenses for monthly financial reviews.
• Consolidate and analyze sales data from mobile vans, providing insights to management.
• Prepare detailed stock reconciliation sheets for internal audits.
• Track and maintain records of demo materials and their usage.
• Manage and track lease agreements for properties, ensuring all income and expenses are recorded.

Administrative Tasks

• Oversee rental property repairs, maintain logs, and ensure timely completion of tasks.
• Keep a register of tenants, track lease agreements, and send timely payment reminders.
• Track renewal dates for licenses and certificates, ensuring compliance.
• Assist with stock counts and branch audits, conducting field visits for verification.
• Assist with dispatch, service coordination, and inspection of mobile van sales.
• Maintain staff details register, manage contracts, and oversee attendance.

QUALIFICATIONS/ REQUIREMENTS/KEY SKILLS

• Minimum 5 years in finance/accounting and administration.
• Sound accounting principles knowledge and understanding, preferably with relevant qualification
• Computer skills (MS office), email etc
• Tally user and data entry (advanced report analysis; stock, bank, debtors)
• Proficient in spoken and written English.
• Ability to perform under pressure
• Ability to multi task, delegate and work as a Team
• Accommodation will be provided by company, local allowance 250,000 TZS additional