Finance and Operations Assistant at Alternate Doors

• We are seeking a highly organized and proactive Finance and Operations Assistant to support our client’s finance and operational functions. This role involves handling accounting tasks, supporting compliance, coordinating logistics, and ensuring efficient day-to-day operations across the organization.

RESPONSIBILITIES:

• Post transactions in the accounting system accurately and timely.
• Prepare and file tax returns (VAT, Instalment Taxes, WHT) via iTax.
• Manage petty cash and maintain proper records.
• Monitor and manage debtors, including conducting on-site collections when necessary.
• Coordinate and follow up with internal auditors.
• Review travel budgets and verify supporting documentation.
• Assist with bank correspondences and reconciliations.
• Handle registration with regulatory bodies (e.g., Pharmacy and Poisons Board).
• Provide audit support and maintain compliance documentation.
• Coordinate with freight agents for clearance and logistics.
• Follow up with suppliers to ensure smooth operations.
• Prepare and submit tenders accurately and on time.
• Support daily order processing and banking activities when required.
• Maintain organized and up-to-date company records and filing systems.
• Conduct stock reconciliations and periodic stock takes.
• Monitor stock levels and plan to avoid stockouts.

REQUIREMENTS:

• Bachelor’s degree in Accounting, Finance, or a related field.
• CPA Section 2 in progress is required.
• Proficiency in accounting systems and Microsoft Office Suite.