Finance and Operations Associate at Financing Alliance for Health

POSITION DESCRIPTION

• Reporting to the Finance and Operations Manager, the Finance and Operations Associate will be responsible for managing monthly close process, accounts payable and receivables and supporting the finance reporting processes. In the true nature of a start-up, the Finance and Operations Associate may be asked to support other activities on an ad-hoc basis.

KEY RESPONSIBILITIES
The Finance and Operations Associate will be responsible for preparation and managing all the accounts payable, receivables and month end financial processes through –

Financial Management:

• Recording budgets and transactions in QuickBooks and Odoo ERP system.
•  Preparing payment vouchers and validating supporting documents.
• Reviewing and refining expenditure approval process in the ERP system.
• Revising the chart of accounts and incorporating it into the ERP system.
• Developing an internal checklist for legal requirements and ensuring compliance.
• Reviewing, updating, and maintaining expense allocation table and reporting for cost assignment.
• Implementing accrual-based reporting system within the ERP.
• Preparing quarterly variance reports.
• Refining the monthly closeout calendar and assisting with monthly accounts/reports production.
•  Assisting in the preparation of finance reports for the Board, donors, etc.

Grants Administration:

• Assisting in grants administration and preparing grant reports.
• Collaborating with partnerships team to develop grants management reporting process and integrate it into the ERP.

Staff and HR Coordination:

• Conducting quarterly/monthly progress meetings with key programmatic staff.
•  Conducting monthly meetings with workstream leads to discuss budgets and burn rates.
•  Providing team training on various finance policies.
•  Coordinating with HR to ensure timely payroll preparation and review of staff entitlements.
•  Maintaining and reconciling payroll allocation accounts on a monthly basis.

Compliance and Audit:

•  Ensuring timely filing of statutory returns and reports.
•  Assisting in the audit process and developing action plans for audit findings and recommendations.
•  Maintaining up-to-date finance policies and procedures.
•  Assisting in the periodic review and updating of finance policies and procedures.

Banking and Financial Transactions:

• Acting as a co-signatory for payments within set limits.
•  Carrying out monthly bank reconciliations.
•  Acting as the agent to the bank, responsible for taking wire instructions and other bank documents.

Logistics and Support:

• Providing logistical support for travel, meetings, and various bookings.
• Assisting in travel arrangements, staff retreats, and event bookings.

Additional Responsibilities

• Undertaking any other responsibilities assigned by the Finance and Operations Manager.

CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA
Key experience areas/competencies should include:

•  Bachelor’s Degree in Accounting/Finance .
•  CPA/ACCA
•  Master’s degree will be added advantage.
•  Working knowledge of Odoo ERP system, will be added advantage.
•  Minimum of 5 years of relevant experience in healthcare, international development, management consulting, or another similar field.
•  Experience across multiple developing countries, especially in Africa. Have a performance track record in leading country expansion into multiple regions of Africa.
• Leadership: practical experience in leading multi-functional, multi-cultural teams that are geographically spread
• Proactive problem solver: you should also be a proactive-problem solver, flexible, effective at working independently, self-starter, and able to build your own work plan.
• You will be expected to have excellent oral and written presentation skills with the ability to communicate diplomatically in a diverse, multi-cultural environment, strong computer skills, including MS Word, PowerPoint and Excel. Proficiency in English is highly recommended. Additional language skills are an added advantage.

You will be expected to demonstrate proficiency in the use of financial software programs, with a preference in ERP experience. Ability to prioritize multiple tasks and balance day-to-day tasks with strategic, long-term goals and timelines while allowing for flexibility will be key for this role.

Compensation

• This position offers a competitive compensation package linked to the background and experience of the candidate.

Timing

• Applications accepted on a rolling basis.

Application Requirements

• Please submit your curriculum vitae only quoting the job title on the email subject (Finance and Operations Associate) to recruitment@financingalliance.org .Only shortlisted candidates will be contacted.