Finance Officer at Flemish Association for Development Cooperation and Technical Assistance (VVOB)

As Finance officer you contribute to this ambition and these values by ensuring the implementation of a high-quality management of financial resources at the VVOB country office.

You will do:

• Bookkeeping
• Data entry in Navision
• Initiate payments - ensure all the paperwork has been attached for support
• Preparation of expenditure and payment vouchers
• Keep files of all procurement documents for audit trail
• Petty Cash Management
• Petty cash reconciliation
• Maintain petty cash and keep all appropriate financial records up to date
• Taxation
• Flag payments that are in threshold for VAT exemption
• Initiate the VAT exemption paperwork
• Internal Controls
• Reconciliation of supplier statements to ensure the creditor balances are up to date and resolve any reconciling issues
• Reconciliation of ledgers on a monthly basis and passing of journals
• Reconciliation of the bank accounts on a monthly basis
• Reconciliation of M-Pesa Mobile wallet accounts to the cash book
• Asset Management
• Maintain a fixed assets database and ensure that insurance cover is in force at all times.
• Knowledge Management
• Facilitate continuous improvement, knowledge building and knowledge sharing on financial operations.

If you’re our Finance Officer, your workweek at the office will include the following highlights:

• You make sure that all transactions (invoices, salaries, bank statements) are registered correctly and on timely basis. This involves coordination with the Accountant and Operations Officer to ensure all documents are attached before making payments.
• A new colleague joins the programme team. You have been nominated by the Operations Manager to give an induction to that new colleague, getting her/him acquainted with the financial guidelines and procedures.
• Monday morning meetings are a great way to catch up with what is happening in the programmes world and how best to plug in and support.
• Towards the end of the day, you have a meeting with the Operations Manager on the status of outstanding invoices. You want to take this opportunity to talk about the new system that has been challenging to use.

Who are you?

Your expertise and experience

• A Bachelor’s degree in Commerce, Accounting or Business Administration.
• Experience in finance, procurement, administration or the equivalent.
• Excellent computer skills in MS office and ERP or other financial systems.
• Fluent in English.