Finance Specialist (Maternity Cover) at Habitat for Humanity International

DUTIES

• Assist the Senior Finance Officer in the development, documentation, implementation, and monitoring of National Office’s financial transactions to ensure that all expenditures (payments) are accurate and paid on timely basis in line with fund accounting practice, policies, procedures, and financial reports are provided to stakeholders.
• Maintains current knowledge of local government financial accounting regulations and ensure compliance with tax regulations and other legal requirements.
• Ensure the implementation of all internal control processes and applicable donor requirements in all disbursements and transaction.
• Oversee the production and storage of financial data and reports for the organization.
• Participate in the development of the annual budget and ensure that the National Office is spending according to the budget through preparation of monthly budget versus expenditure analysis.
• Support with budget preparations for purposes of proposal development for donor-funded activities.
• Manage staff travel and business advance and accountability in accordance with Travel and Business Advance Policy.
• Ensure monthly reconciliation of balance sheet ledgers and if any recommendation for correction journals after the closure of the month.
• Provide support to ensure that bank and petty cash accounts are accurately and timely maintained, required supporting documentation for expenditure and journal batches are prepared and secured, and funds transfers are reconciled each month.
• Preparation of monthly bank reconciliations as per the stipulated timelines.
• Advise and implement financial policies and procedures while promoting best practices in all accounting activities.
• Ensure standards for documentation; including forms, support documents and procedures for retention of documents including proper and systematic filing are observed.
• Assist in the preparations for the internal audit and Project audits including providing all necessary documents.
• Perform any other duties as directed by your supervisor

KEY PERFORMANCE MEASURES / INDICATORS

• Timely preparations of preparations of payments.
• Strengthening the financial controls and procedures within the organization.
• Timely update and submission of internal financial reports and external (donor) reports.

QUALIFICATIONS

• University Degree in Accounting, Finance, Commerce, or Business Administration
• Professional accounting qualification. Minimum Certified Public Accountant Kenya Part II

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• In-depth understanding and proficiency in the use of accounting systems particularly Sun Systems.
• Ability to train and support field program staff in accounting matters.
• Good communication skills, both written and verbal English and National Language

EXPERIENCE

• At least 3 years and above of middle level management working experience in a busy accounting environment in an NGO or Not-For-Profit sector.