Financial Controller at The National Treasury and Economic Planning

VACANCY NO: 9/FC/2023

Specific responsibilities of the Financial Controller include but are not limited to the following:

• Installation of appropriate financial/reporting systems to ensure that the PMU and  especially the Project Coordinator are regularly informed of on-going financial status and  transactions. 
• Ensure timely capture of project in the GoK budget as required by the GoK budgeting  processes and calendars including access to counterpart funding. Evaluate annual work plan  and budgeting procedures, and budgetary control systems applied to monitor actual  expenditures versus budget including commitment controls to avoid commitments beyond  available resources.
• Communicate to all implementing partner institutions and service providers their financial  responsibilities, the funds available and how to access it, and the requirements of reporting  and record keeping in accordance with prevailing government practices which are acceptable  to IFAD.
• Ensure that all project funds are used in accordance with the conditions of the financing  agreements, with due attention to economy and efficiency, and only for the purposes for  which the funds were provided.
• Assess compliance with Kenya laws and regulations governing the operations of the  implementing institutions including accountancy standards and the requirements for audits  and financial reporting. 
• Ensure that all necessary supporting documents, records, and accounts are kept in respect  of all project activities, with clear linkages between the books of account and the financial  statements presented to the financiers.
• Ensure that designated account and operational accounts are maintained in accordance  with the provisions of the financing agreement and in accordance with the financier’s rules and procedures.
• Contribute to the preparation of the Project Implementation and Financial Manuals.
• Ensure the Project’s Financial Procedures as detailed in the Project Implementation and  Financial Manuals are strictly adhered to by all Project staff and executing agencies at the  national and local levels.
• Ensure that the financial statements are prepared in accordance with the prevailing  standards.
• Liaise with external auditors to audit the project accounts to meet the required submission  dates by both GoK and IFAD. Review external auditor’s reports (Audit Opinions and  management letters), including any qualifications and whether any concerns raised by  auditors have been adequately addressed.
• Liaise with the other project implementing agencies to ensure that Interim Financial Reports  are prepared in timely manner and forwarded to IFAD.
• Process documentation and follow up on disbursements from the government and IFAD  to ensure that releases are not delayed. Ensure that funds for project implementation are  disbursed in a timely manner to enable project interventions to be carried out on time.
• Review eligibility of expenditure in accordance with the financing agreement.
• Report on the operation of internal control including budget controls and report any  deviations.
• Assist the Project Coordinator with the Resource Mobilization of the Project.
• deputize the Project Coordinator in matters project administration
• Any other duty as may be assigned by the Project Coordinator.

Minimum Requirements

• In addition to the general requirements listed above, the following specific qualifications and other requirements are required:
• An Advanced Degree in Business Administration, Finance, Accounting or related relevant discipline with a relevant bachelor’s degree from a recognized University.
• CPA Kenya qualification
• Membership to ICPAK required.
• At least a minimum of 10 years’ experience working in a similar field and level, 5 of which in Development Partner funded project,