Front Office Assistant at University of Nairobi

Ref: AD/4/19/23

Job Specifications

The duties and responsibilities at this level will entail:

• Collection and delivery of mail and other documents/packages or materials as required from and to the post office, government agencies, and other organizations.
• Sorting, packaging, delivery and pick up of mail from various offices on the premises at regular intervals.
• Maintenance of records as required.
• Support the office of the director and researchers in everyday activities
• Monitor and report any faults relating to office equipment and furniture.
• Operate photocopying and printing machines, and filing.
• Ensure the offices, and meeting rooms are clean and all equipment are in good working condition. Organize office tables and surfaces in an orderly manner
• Any other duties as may be delegated by the supervisor.

Person Specifications

For appointment to this grade, a candidate must have the following requirements:

• At least Grade C+ at KCSE and a diploma in a relevant field (Undergraduate degree in social sciences or related disciplines and form a recognized university is an added advantage)
• Have adequate comprehension skills to understand instructions
• Must be computer literate; and have excellent skills in MS Word, Excel, and PowerPoint
• Maintain high standards of confidentiality and is highly trustworthy
• Ability to perform a variety of standard office related tasks
• Good interpersonal, Communication, and Organizational skills
• Consistently approaches work with energy and a positive, constructive attitude.
• Focuses on results for the client and responds positively to feedback.
• A valid certificate of good conduct.

Key Skills and Competencies

• Planning and organizational skills;
• Ability to work with flexibility on several tasks simultaneously;
• Communication skills;
• Team player.

Terms of Employment

Employment will be on one-year renewable terms (with 3 months’ probation period) depending on availability of funds. Gross monthly salary attached to this post is Ksh.33,800 – 41,900