Governance Assistant at Clovers Management & Training Consultants Ltd

Duties and Responsibilities

• Supporting the Company Secretary in taking minutes and keeping accurate minute records, arranging and scheduling of board/committee meetings, board sessions and annual general meetings.
• Preparation, management, co-ordination and distribution of agendas, collating of meeting packs, meeting papers and other relevant documentation as required. 
• Supporting the Company Secretary in timely dissemination of Board papers, timely submission of regulatory reports/letters, timely statutory filings.
• Assist the Company Secretary in review of governance documents, preparation of board papers, making of statutory declarations, maintaining and regularly monitoring the register of directors and secretary as well as the register of conflict of interests, ensuring the effective management of actions and matters arising from governance meetings and maintaining any associated action logs and planning for induction, training and development of directors.
• Assist with administrative requirements associated with the Board affairs.
• Assist with arranging, developing and maintaining programmes of induction, recruitment and training for Directors. 
• Providing planning and logistical support to the Board, Board Committees, Annual General meetings and Board Strategy Sessions and coordinate meetings, trainings, workshops, and travel arrangements as needed.
• Undertake any appropriate administrative or other general administrative support as required to support the Board and the Company Secretary including attending to and responding to routine queries and requests from the Board and stakeholders.

Education

• A bachelor’s degree 
• Professional qualification and certification as a company secretary.
• Minimum of 4 years’ relevant work experience.
• Demonstrable knowledge of financial services regulatory environment and key regulatory guidelines.