Grants Coordinator at African Women’s Development and Communication Network

Grants Coordinator- Ref: FNT/EOI/04/2024

Main Duties and Responsibilities / Job Summary (Primary deliverables of role and its scope)

Monitoring of project implementation – technical and financial management.

• Tracks progress with implementation of projects by sub-grantees based on the approved workplans.
• Monitors funds utilization against the budgets and provides feedback to the management, project leads and the sub-grantees on the same; advises on necessary revisions to ensure full compliance with donor requirements e.g. budget flexibility.
• Updates project risk registers.
• Supports the project team on donor reporting.
• Coordinate project start-up and close-out activities including review of final reports and reconciliations, recovery of unspent advances, transfer of assets

Audit, review and compilation of project financial reports

• Co-ordinates the submission of quarterly and other periodic narrative and financial reports from sub-grantees as per the contractual timelines.
• Reviews financial reports to determine eligibility of expenditures, liaises with respective finance team on compilation of financial expenditures for donor reporting and processing of disbursement requests, as necessary.
• Coordinate the audit of subgrantee organisations and/or coalition partners where applicable.
• Review the implementation of due diligence recommendations by the partners.

Review of sub-grant applications and coordinate pre-award due diligence of possible Sub-grantee organizations,

• Contribute and support research and identification of potential sub-grantees that align with the Network’s mission, and specific project goals.
• Supports reviews that ensure proposal budgets/budget amendments are in line with donor regulations.
• Carries out capacity assessment of potential sub-grantees to assess their institutional capacities to undertake proposed projects and their abilities to manage project funding.
• As an outcome from capacity assessments, reports on the risk rating of the partners with recommendations on areas of capacity strengthening.

Development of Sub-grants Manual for specific projects and for and, where necessary, Recommend Revision to the Sub-grant Manual

• Elaboration of the processes, roles and responsibilities related to engaging sub-grantees throughout the project cycle.
• Develops and disseminates standard guidelines and templates for use by both staff and the sub-grantees.
• Recommends new processes and templates to enhance efficiency and integration into FEMNET’s financial management system where need be, based on the needs of the specific projects.

Tracking sub-grantee capacity building plan- operational aspects as per due diligence reports

• This is done before signing sub-granting agreements to ensure partners comply as a risk management measure.

M&E and learning

• Coordinate and field and compliance monitoring visits as well as organising periodic partner review meetings in collaboration with the management, project leads, M&E team and other relevant officers.

Prepare Sub-grant agreements

• Reviews of proposals, budgets and drafts the sub-granting agreements which consider general conditions stipulated by the back-office donors and minimum requirements by FEMNET, as in the sub granting manual.
• Interprets and operationalises of donor agreements and guidelines.

Coordinates training of potential sub-grantee organizations and internal staff where applicable on compliance issues

• Support and provides training to sub-grantees on various aspects of financial management, reporting and any other emerging issues.

Budget and Accounting

• Support the budgeting processes during proposals to incorporate the relevant elements that relates to sub- granting.
• Drafting cash budgets and requests for sub-granting.

Maintains all documentation regarding sub-grantees including sub-grant agreements, proposal documents, reports and correspondence.

Education and Experience

• A degree in commerce, accounting, economics, project management, business administration, gender, public administration or other relevant fields, from a recognised university.
• Professional accountancy qualification g. CPA, ACCA.
• At least seven years’ experience in working with various development partners such as EU, USAID, UN, Sida and relevant I/NGOs
• Experience managing regional donor-funded projects through the value
• Previous experience working with similar organization working on gender or feminist advocacy
• Experience in capacity building of organizations

Knowledge and Skills

• Project Management
• Proficiency in accounting including knowledge of audit and quality
• Advance Information Management Skills (particularly SAP-ERP, proficiency in MS Office, etc)
• Analytical skills, ability to interpret data into recommendations
• Good communication skills. – Ability to prepare and present oral and written reports
• Knowledge of English, French and other official languages is an advantage