Grants Coordinator at The Fred Hollows Foundation

ABOUT YOU

• You will be an experienced grant coordinator, with an understanding of institutional donors’ funding, grant and development approaches. You will also have strong attention to detail, with the ability to meet strict deadlines. You will also have strong written, verbal, and cross-cultural communication skills. You will have proven planning and organizing abilities and you will have experience in providing administrative and coordination support to teams, coupled with good analytical and problem-solving skills. Finally, you will have the ability to be flexible/adaptable in the face of changing priorities with high Integrity and ethics. You will also have the ability to work independently, take initiative, set priorities and support programs and the ability to prioritize high volumes of work to meet tight deadlines.

THE OPPORTUNITY

• The Grants Coordinator is accountable for supporting the grants management and administration, donor engagement, and successful delivery of all the institutional donor-funded grants and projects predominantly in the Foundations work in Africa and the Middle East in line with The Foundation’s strategic framework.

KEY RESPONSIBILITIES

• Provide ongoing grants management support for assigned grants, through coordination with country teams, to ensure all donor reports and deliverables are submitted in accordance and compliance with the contract and cascaded to downstream partners through partner contract reviews.
• Support the completion and submission of periodic donor narrative and financial reports.
• Ensure all contractual and project implementation documentation for assigned grants is updated and maintained throughout the life of the project and contribute to the ongoing monitoring and strengthening of compliance with donor requirements, in line with the broader grants management work plan.
• Support the creation, systemisation, maintenance and management of systems and processes relating to the grants, partnerships, and sub-grant agreements (including tracking sheets and filing systems)
• Support in the inception phase of new grants – including contract review, compliance checklists, reporting templates and schedules, and inception workshops.
• Work with the country programs in realignments and grants modification processes; supporting grants close out, as needed.
• Support internal narrative, business development initiatives and financial reporting requirements.
• Support in capacity building for country programs’ teams on donor compliance, report writing, project and budget monitoring, record keeping, and grants management. Contribute to the wider Grant Management team and Development Effectiveness team meetings and work plans.

WHAT YOU’LL NEED TO SUCCEED

• Strong previous experience working with an International non-governmental organization in the area of programs development, grants management, and/or project management.
• Previous project and grant management experience with major institutional donors and managing contractors such as DFAT, USAID, EU etc.
• Experience working on international development projects with INGOs or similar organisations.
• Knowledge of donor contracts and agreements.
• Excellent English written and verbal communication skills.
• Knowledge of eye health programming, in particular Trachoma programming
• Experience in grant writing for international development.
• Experience in managing institutional grants.
• Experience with budget development and monitoring.
• Understanding of the project management cycle including project development/design, implementation and monitoring and evaluation