Head of Procurement at HF Group

Principle Accountabilities

• Facilitate timely, cost-effective, quality and accurate procurement of HF Group inputs (i.e. goods, services and works), and ensuring full adherence to the procurement policy and compliance with the relevant/related laws.
• Develop procurement strategies that are inventive, cost-effective and that align with the Group’s financial and strategic goals.
• Negotiate with suppliers and vendors to secure advantageous terms.
• Negotiate contracts with suppliers to obtain best price and service.
• Identify cost reduction opportunities to achieve financial goals.
• Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
• Performing risk assessments on potential contracts and agreements.
• Ensure procurement activities adhere to internal policies, legal requirements and mitigate related risks.
• Controlling the procurement budget and promoting a culture of long-term saving on procurement costs, forecasting and monitoring spend.
• Evaluating spending operations while seeking ways to improve and enhance the quality of products purchased.
• Conducting cost analyses and setting benchmarks for improvement.
• Prepare requisitions for quotations or tenders to prequalified suppliers or the public.
• Establish in co-ordination with the relevant department and end users, quality specifications of goods and services required by the Group.
• Review the supply chain to ensure it is efficient and effective.
• Ensure equitable and fair distribution of Request for Proposals to all pre-qualified suppliers.
• Manage the annual supplier pre-qualification exercise.
• Overseeing the receipt of all tender applications, ensure they are in safe custody, compile and prepare Tender Committee papers.
• Supervise purchases, stores management, inspection and issues of goods.
• Provide an effective Secretariat to the Tender Committee and facilitating a secretariat for Procurement Committee.
• Disposal of unserviceable HF Group assets.
• Maintenance of evaluation and performance records of suppliers.
• Maintain sound procurement policies that ensure sourcing and acquisition of goods, services and works is done while adhering to the laid down regulations.
• Lead and Develop the procurement team, fostering a high-performance culture.
• Stay updated on market trends and innovations to inform procurement decisions and maintain competitiveness.

Key Competencies and Skills

• Advanced negotiation skills.
• Strong Business acumen and Entrepreneurial skills.
• Assertiveness and diplomacy.
• Demonstrated leadership and people management skills.
• Strong communication skills.
• Highly analytical.
• Strong Risk Management abilities.
• High integrity.
• Detail oriented.
• Conflict resolution.
• Excellent planning and organizing skills.
• Personality: results oriented with excellent communication and social skills. A forward planner with clear focus, mature, reliable, hardworking and able to work with minimal supervision. 
• High level of integrity.
• Should be innovative in identifying and harnessing new and existing opportunities to maximize business.
• Strategic thinking.
• Ethical decision-making.

Minimum Qualifications, Knowledge and Experience

Academic

• Bachelor’s Degree in Business Management or a related field.
• Bachelor’s Degree in Business Management or a related field.
• Professional certifications such as Certified Professional in Supply Management (CPSM), Certified Purchasing Manager (CPM), or Chartered Institute of Procurement & Supply (CIPS is mandatory

Experience

• Minimum 8 years’ working experience with 5 years’ relevant experience in a management position
• Expertise in sustainability and green procurement practices will be an added advantage