HR and Admin Intern at The Institute For Social Accountability

Role Purpose

The HR and Admin Intern role is to provide administrative support to the HR department to ensure the implementation of the strategic plan, vision and mission of the organization. The role will also be to check the pulse of the organization's culture through strategic time, talent, and people management. This role will specifically support the HR and Admin functions in organizing, compiling updating and maintaining records and documentation.

DUTIES AND RESPONSIBILITIES

• Assist with day-to-day operations of the HR functions and duties
• Maintain personnel records
• Help organize and manage new employee orientation, on-boarding, and training programs
• Assist in leave management
• Assist in staff performance management processes
• Prepare paperwork for human resources policies and procedures
• Support in processing employees’ requests and provide relevant information
• Assist in preparation of reports and presentations for internal communications
• Assist in payroll preparation by providing relevant data like new hires, terminations, sick leaves, vacation and days off
• Support in updating human resources databases by inputting information on new hires, separations, warnings and leaves
• Provide office support in the screening, interviewing, and testing of applicants
• Assist Executive Officer to obtain new hires
• Scheduling interviews, and performing other administrative tasks to ensure smooth HR operations
• Support in onboarding TISA staff to available benefits including medical, pension etc.
• Support with retrieving documentation, scanning and photocopying.
• Engage in setting up the TISA ERP system.
• Engage in staff welfare activities
• Maintain schedule and coordinate calendar activities including staff weekly meeting
• Promote TISA’s mission and values.

SKILLS AND EXPERIENCE

• A bachelor’s degree in human resources management or similar relevant field from a recognized University
• Experience working as a HR administrative assistant is desirable
• Experience with recruitment marketing is desirable
• Ability to effectively use computer software including Microsoft Outlook, Word, Excel and HR software
• Familiarity with labor laws
• Excellent organizational and time-management skills
• A reliable and supportive team member
• Excellent communications and interpersonal skills
• Attention to details
• High level of discretion and ability to handle confidential information.