Human Resources Assistant at United Nations Environment Programme (UNEP)

Responsibilities

This position is located in UNEP, Corporate Services Division (CSD), Human Resources Section (HRS) at the Nairobi Duty station. Within delegated authority, under the direct supervision of the Human Resources Officer, Recruitment and Staffing Unit the Human Resources Assistant will be responsible for the following duties:

Recruitment and placement

• Participates in the selection of candidates for administration and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.
• Assists in organizing and coordinating competitive recruitment examinations.
• Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
• Performs Staffing Table Manager functions for the processing of recruitment in Inspira. Perform Hiring Manager and Departmental Head functions by shortlisting candidates, completing assessments and selection in Inspira as guided.
• Launches, approves job openings in Inspira, recruitments (both in Inspira and off Inspira)
• Assists in the recruitment of consultants and individual contractors, including posting of job openings, review and placement of consultants and individual contractors.
• Supports the engagement of interns through the Inspira platform and liaises with the UNON Internship Office and other clients.
• Assists in the building and maintenance of rosters for pre-qualified candidates across critical job families for ease of recruitment during surge or urgent recruitment.
• Talent Management/Acquisition and Outreach Initiative
• Assists on initiatives to attract potential talent e.g., university career fairs, online webinars, social media platforms like LinkedIn.
• Participates in initiatives to attract potential talent to apply for advertised vacancies and to demystify the UN job application process.
• Provides inputs to publicity materials and presentations on the general recruitment process, and on attracting applicants especially from unrepresented and under-represented regions to UNEP.

General

• Maintains HR related automated systems and applications including automated databases containing HR related information.
• Maintains a tracking system for recruitment of staff and alerts colleagues on overdue vacant positions and positions falling vacant due to retirement and other attrition.
• Works closes with the HR data management team and provides HR data as required statistics and prepares periodic reports.
• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
• Prepares written response to queries concerning HR related matters.
• Back up the HR Focal Point for the Corporate Services Division.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties as required.

Competencies

• PROFESSIONALISM: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

• High school diploma or equivalent is required.