Internship Program - Procurement at Technical University of Mombasa

Program - TUMEL/HR&ADM/PROC./INTERN/17/09/2024

Reporting to Procurement Officer

• The Intern is responsible for supporting the procurement department and coordinating the day-to-day procurement operations. The ideal candidate should not have benefited from a similar internship program or been exposed to work experience related to their area of study since graduating.

Key Responsibilities:

• Identification of needs from user departments through weekly standard requisition and categorizing requests into discrete groups of similar products.
• Keeping a detailed and organized stock control management system for auditing purposes.
• Conduct market research to identify potential suppliers suitable to fulfilling our requirement
• Inviting and analyzing negotiated quotations through submission of Standard quote comparison
• Raising purchase orders to respective suppliers based on the user department’s requirements and following up with the accounts team regarding payment.
• Coordinating delivery of goods within specified lead time with suppliers by confirming PO, Delivery note, and invoice match quality and specifications before acceptance of goods
• Ensure safe custody of procurement-related documents such as invoices and delivery notes for purposes of reference, supplier dispute, and reconciliation of accounts.
• Represent the interest of the company in all supplier negotiations, ensure the company gets the best deals that project the best value for money, setup and manage supplier contracts.
• Carry out other duties and responsibilities as may be assigned from time to time by your immediate supervisor or other persons in authority.

Professional Requirements and Eligibility

• A Degree/Diploma in Procurement and Supplies Management from a recognized Institution or its equivalent.
• Registered with a relevant professional body with Good Standing (KISM)
• Good working knowledge with Microsoft Excell
• Bea Kenyan citizen not over the age of 35 years
• Bean unemployed graduate from a recognized training institution who has completed a relevant diploma/degree course in the last 24 months or less.
• Not have exited from formal employment.

Personal Attributes

• Highest Integrity
• Ability to get on well with a diverse workforce.
• Good Knowledge in the professional field of specialization
• Good communication skills
• Ability to take instructions

Skills & Attitudes

• Good knowledge of the Employment Laws of Kenya
• Planning, organizing and coordinating skills
• Good communication & negotiation skills
• Team works and people management skills
• Report writing skills
• Ethics and Integrity