MEAL / IT Assistant (1 Position) at Peace Winds Japan

Purpose of the position

• Reporting to the MEAL officer, the MEAL / IT Assistant will support in Support in strengthening the existing M&E system for the projects in the Dadaab operation. He / She will also be required to provide assistance in ICT technical support.

Roles and Responsibilities

Monitoring and Evaluation

• Support in strengthening the existing M&E system for the projects in the Dadaab operation
• Support in preparing weekly, monthly, quarterly, semi-annual and annual programmatic reports according to the donor requirements
• Collect and systemize information on progress of each activity of a project being implemented, and input the information into database platform.
• Ensuring accuracy of entered data and comparing it with the existing data to make sure all records are consistent and aligned.
• Provide support in establishing and updating an M&E tracking database
• Work closely with MEAL officer in monitoring and evaluation, data collection, interviews, surveys, data clarity and data delivery to the Program Coordinator
• Lead in analyzing and compiling data to measure the progress and result of projects’ activities
• Provide day-to-day verification of data quality and ensure all data is input into database platform and analyzed with integrity.
• Work with MEAL staff and program teams to set up appropriate and functional community feedback mechanisms;
• Support the documentation and sharing of program results, ensuring sharing of lessons learnt and good practices;
• Undertake other related duties as may reasonably be assigned by the Supervisor

IT Assistant

• Perform software installations and support day-to-day systems operations.(Operating systems, Microsoft office, and other application softwares)
• Provide technical support to PWJ Dadaab staff
• Offer trainings on NetSuite Oracle ERP, HR Systems and Microsoft Office applications to new users
• Coordinate with IT Assistant in Nairobi to update all IT inventory as per the guidelines, policies, and procedures.
• Installations of ICT software & systems and also conduct user training
• Ensuring optimum IT security: Antivirus and ensured disaster recovery controls.
• Maintain ICT Network Infrastructure including LAN, WAN, and wireless access points
• Maintain an up-to-date database inventory of all ICT assets.
• Managed outsourced ICT service providers to facilitate effective service delivery.
• Control and maintain IT systems to minimize IT service downtime
• Project Management – Plan, track and coordinate ICT projects from development through implementation working in coordination with the HQ ICT Assistant
• Systems Audit – Ensure software and hardware updates are conducted regularly in accordance with needs of the organization

Require Qualifications

Experience and technical competencies:

• Minimum of 2 years of work experience within the field of monitoring and evaluation;
• Experience in participatory assessments and community-based monitoring approaches;
• a clear understanding of Core Humanitarian Standards (CHS);
• Experience with capacity building of staff, and in convening and facilitating trainings and workshops
• Excellent knowledge of MS Office Word, Excel PowerPoint, and other Statistical software
• Excellent analytical and report-writing skills (English)
• Time management and organizational skills.
• Previous work experience in hardship areas or emergency settings.

Education:

• A Bachelor’s Degree in Statistics, Information management Sciences or Social Sciences
• Fluency in written and spoken English is essential

Language:

• Excellent written and spoken English
• Fluency in spoken Kiswahili

Skills and competencies

• Ability to observe and understand cultural and social contexts and reflect the understandings in programming
• Excellent analytical and report writing skills
• Strong community engagement and facilitation skill
• Ability to infuse positive energy to the team
• Attention to detail, keen at following procedures and meeting deadlines
• Ability to organize tasks simultaneously and prioritize work
• Strong verbal and written communication skills. Those who can speak, read and write Somali language will have added advantage.
• Strong interpersonal skills working with cross cultural and multi diverse teams
• Ability to build strong working relationships for partnerships
• Standards of Professional Conduct especially on integrity, service, and accountability