Office Administrative Assistant - 10 Posts at Public Service Commission Kenya (PSCK)

For appointment to this grade, a candidate must have:-

• Served for a minimum period of three (3) years in the position of Office Administrative Assistant CSG 13 and above or in a comparable position in the Public Service; 
• Possess the following Single and Group Certificates from the Kenya National Examinations Council:
  • Typewriting III (50 w.p.m.) 
  • Shorthand III (100 w.p.m.) 
  • Business English III 
  • Office Practice II 
  • Secretarial Duties II 
  • Commerce II 
  • Office Management III

OR

• A Diploma in Secretarial Studies from the Kenya National  Examinations Council (KNEC) or equivalent qualifications from a recognized Institution; and 

Duties and Responsibilities:

• Produce documents, briefing papers, reports and maintain confidential documents in support of the department;
• Organize, maintain diaries, make appointments for  efficient departmental time schedules;
• Deal with incoming, outgoing mails, calls , all correspondences  on behalf of the managers as first level of communication;
• Device and maintain office systems that include data management and files for efficient records preservation;
• Draft departmental meeting minutes and transcribe  them into internal letterheads and templates for sign off by the managers;
• Communication and follow up on issues that require inter departmental coordination for the engagement of various stakeholders;
• Answer departmental telephone lines and direct lines and directs them to the respective recipients for further action;
• Maintaining up to date file systems in the department   and tract file movement out of department for accountability; and
• Requisition for departmental user items like stationery and hospitality items for use by the staff.