Office Administrator at Flexi-Personnel

JOB PURPOSE

Assist with all functions of office management, and complete clerical and administrative tasks for the office.  

DUTIES AND RESPONSIBILITIES

Administration:

• Register products with the Kenya National Library.
• Manage petty cash and payment of all utility bills.
• Manage official communication.
• Prepare procurement plans for office supplies and manage their usage.
• Maintenance of general office files, including job files, vendor files, and other files related to the company’s operations.
• Coordination of scheduled staff meetings; keep attendance registers.

Training Program Coordination:

• Ensure regional coordinators receive their resources on time - stock.
• Ensure Network Leaders are paid their stipends - administration.
• Track the organization’s cohorts - administration.
• Receive programs application forms – administration.

Inventory Management:

• Receive Inventory.
• Quality control (Check & Verification) of inventory.
• Manage inventory storage.
• Conduct a physical stock-take and keep an updated inventory list.
• Make timely orders for out-of-stock inventory.
• Coordinate with suppliers/vendors.
• Manage distribution of inventory.
• Coordinate with couriers to keep track of shipments.

QUALIFICATION, EXPERIENCE, AND SKILLS

Minimum Qualifications:

• Diploma or a bachelor’s degree in business, administration, or a related field.
• 2+ years of Office Administration experience.
• Strong organizational skills and attention to detail.
• Proficient in various computer software applications including Microsoft Office Suite (Word, Excel, and Outlook).
• Data Analysis Skills.
• Excellent organizational skills.
• Basic financial skills.

Behavioral Traits:

• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Ability to work independently.
• Good communication skills, written and verbal.
• Proactive, enthusiastic and self-motivated.