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  • Posted: Aug 20, 2024
    Deadline: Not specified
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    The National Social Security Fund is a friendly service organization which exists for the public good. It offers social protection to all Kenyan workers. We provide social security protection to workers in the formal and informal sectors. We register members, receive their contributions, manage funds of the scheme, process and ultimately pay out benefits to ...
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    Office Administrator II - 35 Posts

    Job Grade: NSSF Grade 8 

    Location: Head Office/ Field Offices

    This is the entry grade for degree holders in this cadre. An officer at this level will work under the supervision of a senior officer.

    Duties & Responsibilities

    Specific duties and responsibilities at this level will entail;

    • Preparing and processing documents;
    • Composing correspondences for the respective Officer’s signature;
    • Formatting, proofreading and assembling correspondence reports;
    • Arranging for photocopies and telephone ‘callbacks’ where necessary;
    • Screening and forwarding calls, re-routing calls, taking messages and scheduling appointments;
    • Maintaining the Officer’s diary, coordinating schedules of meetings, appointments, arranges meeting venues and prepares meeting files;
    • Managing clients’ hospitality and providing backup data as needed;
    • Responsible for the filing and retrieval system;
    • Management of office materials and stationery through purchase requisition, and managing imprest for office use; and
    • Ensuring the security of office records, equipment and documents including classified materials.

    Requirements for Appointment

    For appointment to this grade, an officer must have:

    • Bachelors’ Degree in Secretarial Studies or related field from a recognized institution; and
    • Proficiency in computer applications.

    Method of Application

    • Details of the vacancies and the application procedure are available on the Fund’s website www.nssf.or.ke/careeropportunities
    • Qualified and interested candidates should submit a cover letter, curriculum vitae, certified copies of certificates/testimonials and a certified copy of National ID Card by either Post Office or Hand delivery in an envelope indicating the position applied for.
    • If applying for more than one position each application should be in a separate envelope clearly indicating the position on the envelope.
    • Hand delivery applications should be dropped at the Mail Registry, Ground Floor, Block A - Western Wing, Social Security House, Bishops Road.
    • Application letters and envelopes should be addressed to:

    The Managing Trustee/CEO

    National Social Security Fund (NSSF)

    PO. Box 30599 – 00100 NAIROBI

    Applications should be received by or before Monday, 9th September, 2024 latest 5:00pm (EAT)

    • The successful candidate(s) shall be required to provide the following documents before issuance of the offer letter in compliance with Chapter 6 of the Constitution 2010:
      • Police Clearance Certificate from the Directorate of Criminal investigations (DCI)
      • Clearance Certificate from the Higher Education Loans Board (HELB)
      • Tax Compliance Certificate from Kenya Revenue Authority (KRA)
      • Clearance form stamped by the Ethics & Anti-corruption Commission (EACC)
      • Clearance certificate from a recognized Credit Reference Bureau (CRB)
    • The Fund offers a competitive salary, comprehensive benefits package and opportunities for professional growth in line with approved Policies.
    • The Fund is committed to protect the privacy and security of all personal data provided by applicants which shall be handled in accordance with the Data Protection Act, 2019.

    NSSF is an equal opportunity employer therefore persons with Disabilities, the marginalized and the minorities are encouraged to apply.
    Canvassing in any form will lead to automatic disqualification.

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